March 28, 2007
These operational records relate to advice, assistance, and representation, provided by the General Counsel (NGC), on legal matters affecting NARAs mission and program responsibilities. The chapter is divided into three broad functional areas (Program Direction, Administrative, and Program Operation) under which the records are grouped. Program Operation covers NGCs unique functions (and most records thereof), including: general legal advice, litigation, Presidential records, ethics, Alternative Dispute Resolution (ADR), Freedom of Information Act (FOIA) and Privacy Act, and garnishments.
- Program Direction
- Program Operation
- Electronic Copies of Records Contained in this Chapter
|1199||Word Processing Files and Electronic Mail (E-mail) Records|
|1199-1||Word Processing Files. Documents such as letters, memoranda, reports, handbooks, directives, and manuals recorded on electronic media, such as hard disks or floppy diskettes, after they have been copied to an electronic recordkeeping system, paper, or microform for recordkeeping purposes.||Delete from the word processing system when no longer needed for updating or revision. (GRS 20, item 13 and N1-64-02-5, item 4a)|
|1199-2||E-mail Records. Senders' and recipients' versions of e-mail messages that meet the definition of Federal records, and any attachments to the record messages after they have been copied to an electronic recordkeeping system, paper, or microform for recordkeeping purposes.||Delete from the e-mail system after copying to a recordkeeping system. (GRS 20, item 14 and N1-64-02-5, item 4b)
NOTE: Along with the message text, the recordkeeping system must capture the names of sender and recipients and date (transmission data for recordkeeping purposes) and any receipt data when required.