Announcement: ERA Draft Request for Proposal
The National Archives and Records Administration (NARA) is soliciting comments from industry on the Draft Request for Proposal (RFP) being developed for the Electronic Records Archives (ERA) program. The purpose of this issuance is to obtain information through open communications with industry, thereby assisting NARA in improving its RFP as to purpose, content, clarity, correctness, and completeness from the industry perspective.
The Requirements Document (RD), Section J, Attachment 2, is an updated version based on industry comments received on that document. The Concept of Operations Document (ConOps), Section J, Attachment 3, will be an updated version that supercedes the version previously posted on the ERA Acquisition Web Site; this document will be posted to the ERA Acquisition web site as soon as it becomes available. Certain attachments to the Draft RFP are still in the development stage and are not available for release with this Draft RFP. The statuses for Section J Attachments are as follows:
| Section J, Attachments (*) | Status | |
|---|---|---|
| 1. | Statement of Objectives (SOO) | Contained within the DRFP |
| 2. | Requirements Document (RD) | Download from ERA Web Site |
| 3. | Concept of Operations (ConOps) | Posted |
| 4. | Down-select Criteria | Contained within the DRFP |
| 5. | Preliminary Work Breakdown Structure | Will be Posted as soon as available |
| 6. | Contract Data Requirements List | Contained within the DRFP |
| 7. | Facilities Approach | To Be Determined |
| 8. | Government Furnished Property | To Be Determined |
| 9. | Non-Disclosure Agreement Template | Contained within the DRFP |
| 10. | Past Performance Questionnaire | Contained within the DRFP |
| 11. | List of Acronyms | Contained within the DRFP |
| 12. | Award Fee Template | Contained within the DRFP |
| 13. | NARA's Contractor Interface Methodology | Contained within the DRFP |
| 14. | NARA Enterprise Architecture | Will be Posted |
| 15. | BPR Findings | Will be posted as soon as available |
| 16. | DD-254 Form | Will be posted as soon as available |
| 17. | ERA Deployment Concept | Download from ERA Web Site |
(*) All missing attachments will be posted to the NARA ERA Acquisition web site prior to final release of the RFP.
The ERA system will authentically preserve and provide access to any kind of electronic record, free from dependency on any specific hardware or software, enabling NARA to carry out its mission into the future. To do this, ideally the system would be able to take any type of record, from any entity in the Federal Government, created using any type of application, on any computing platform, and provide discovery and delivery to anyone with an interest and legal right of access, now and for the life of the republic. Detailed background information on the ERA program is available at the ERA web site, http://www.archives.gov/era.
Based on industry comments, the ERA business and contracting approach has been revised to a full-and-open hybrid Firm Fixed Price (FFP)/Cost Plus Award Fee (CPAF) competition. The solicitation will be for an initial one (1) year FFP base contract period and six (6) CPAF option periods. NARA's acquisition approach is to initially award one or more contracts using a best value competition. During the initial System Analysis and Design phase (base contract period) the selected contractors each will produce a detailed System Requirements Specification and System Design Document. In the event that multiple contracts are awarded there will be a down select to a single contractor at the end of the base contract period. The selected contractor will perform development and deployment of the ERA on an incremental basis. The initial option period (increment 1) will be for two (2) years, and the remaining option periods (increments 2-5 and a final year of operations and support) will be for one (1) year each.
The Government may exercise optional CPAF CLINS for Operations and Support (O&S) of the system. The sixth one-year option period will be only for O&S of the system as delivered at the end of the fifth increment. This represents a change in previously published acquisition strategy in that the Government now plans to acquire O&S as part of this ERA acquisition contract.
The Draft ERA RFP will only be available by downloading from the ERA Acquisition web site at
http://www.archives.gov/era/acquisition/draft-rfp.html.
Your meaningful comments on this Draft Request for Proposal will be
appreciated. You are encouraged to serially submit questions or comments as they
become available. Each comment addressing a specific item in the Draft RFP
should reference the section and paragraph number. Any comments not addressing a
specific item in the draft should be marked as General. In order for responses
to receive full consideration, they should be received by September 17, 2003 at
5 PM EST. Responses must be submitted electronically to the following e-mail
address: ERA.Acquisition@nara.gov
. Responses must be in Microsoft Word format. Please include company name, point
of contact, mailing address, phone number, and e-mail address.
DO NOT
RESPOND TO THE FEDBIZOPS POINT OF CONTACT.
NARA intends to answer as many questions and comments as are deemed appropriate. The Government will consider all questions and comments received from potential Offerors in preparation of the final RFP. Any changes made will be at the sole discretion of the ERA Program Office.
This Draft RFP shall not be construed as an obligation on the part of the Government to acquire any products or services, and it does not restrict the Government as to the ultimate acquisition approach. Proposals are not requested at this time and will not be considered. Any information provided to the Government is strictly voluntary and at no cost to the Government. The Government will not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred by interested parties for responses to this Draft RFP. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of submission of responses to this Draft RFP and the Government's use of such information.
A final solicitation will be published prior to the end of the 1st quarter FY 04 with an award being made prior to the end of the 3rd Quarter FY 04.
Please check the NARA ERA Acquisition Web Site Daily for new or updated information.
Thank you for your continued interest in the ERA program.
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