Electronic Records Archives (ERA)

ERA eLearning Intended Audience and Role Definitions for Federal Agencies

ERA eLearning is specifically for those federal agency personnel who will use the ERA system as part of their business duties. An Intended audience chart and ERA role definitions are provided to assist users.

Intended Audience

The following classes are suggested for users fulfilling the specific ERA roles listed. If you need more information, please contact your agency's ERA Account Manager.

ERA Role Scheduling Records in all Media Transferring Permanent Records in all Media Transferring Permanent Electronic Records
Certifying Official X    
Records Scheduler X    
Transfer Approving Official   X  
Transferring Official   X  
Electronic Transfer Staff     X

ERA Role Definitions

The following is a list of Federal agency user roles in the ERA system.
Role Definition
Certifying Official This role should be assigned to users who will be certifying that the agency is officially submitting a Records Schedule to NARA for approval. The paper equivalent of this role is the person who signs in Box 6 of the paper Request for Records Disposition Authority (SF 115).
Records Scheduler This role should be assigned to users who will be preparing records schedules and submitting them to the Certifying Official for approval.
Transferring Official This role should be assigned to users who will create Transfer Requests and submit them to the Transfer Approving Official for approval.
Electronic Transfer Staff For electronic records transfers only, this role should be assigned to users who will package and transmit electronic files to ERA via an electronic transfer method.
Transfer Approving Official This role should be assigned to users who have authority to approve Transfer Requests and Legal Transfer Instruments on behalf of the agency. The paper equivalent of this role is the person who signs in Box 2A of the paper Agreement to Transfer Records to the National Archives of the United States (SF 258).

Top of Page

Electronic Records Archives (ERA) >

The U.S. National Archives and Records Administration
1-86-NARA-NARA or 1-866-272-6272

.