Service Levels for Your Requirements and Budget

The level of storage you require will depend upon the type of records your agency stores, the media you choose, and how often you plan to recall that media. The FRC can store and service a range of types of electronic media for many purposes and can offer your agency expert advice on the best level of storage based on your particular needs.

Electronic Records Vaults (ERVs)

Select FRCs have ERVs, which feature around-the-clock camera security, appropriate temperature and humidity controls, and a nonaqueous fire suppression system. Media in the ERVs are tracked and controlled using bar coding and specialized vault software.

Media in the ERVs can be stored one of two ways:

  • Container Storage

    Media is stored in the ERV in cases that protect the media from impact and data loss. These media cases are portable and are ideal for tapes and other media that are frequently rotated from the agency to the FRC. They are also lockable and are appropriate for electronic media that should only be accessed by your agency staff.

  • Slotted Storage

    Slotted storage shelving units inside the ERV provide extra protection for your electronic media. These storage units ensure proper air circulation around the media; the discrete slotted storage further protects the integrity of tapes and discs; and the baked powder-coated finishes on the shelving exhibit no off-gassing or chemical leaching. In addition, the design of the storage unit facilitates rapid retrieval of individual media. Slotted storage is appropriate for a number of different kinds of media, such as:
    • vital records stored on electronic media
    • media that must be tracked at the object level
    • media that will need to be rapidly and/or frequently recalled to your agency

Other Options for Storing Electronic Media

All FRCs can store electronic media (in proper media containers) in climate-controlled space within the centers. This level of storage is appropriate for a limited range of electronic records, including e-records that also exist in paper format and electronic records that are backed up on your agency's server or elsewhere. Classified records stored to electronic media can be stored in climate-controlled, classified vaults at several FRCs.

FRC ELECTRONIC MEDIA STORAGE AND SERVICING AT A GLANCE

FEATURES Electronic Records Vault (ERV)
GENERAL CLIMATE-
CONTROLLED SPACE IN FRCS
CLASSIFIED VAULTS IN SELECT FRCS
SLOTTED STORAGE CONTAINER STORAGE
24-hour climate control
Stringent temperature,
humidity, and particulate controls
 
Standard FRC security1
Enhanced ERV security2    
National Security Classified level
security3
     
Non-aqueous fire supression
system
   
Storage available in portable
containers
 
Media protected in slotted
storage shelving
     
Media tracked at object level      
Media tracked at container level  
1FRCs meet or exceed the security guidelines for Level III or IV facilities outlined in the U.S. Marshals Service's "Vulnerability Assessment of Federal Facilities" (June 28, 1995).
2 For more information on the security features of the ERV, please see "Security System and Access Restrictions"
3 For more information on requirements for storing records containing Classified National Security Information, please see 36 CFR 2001.43