The Record - March 1998

Publications

The National Archives and Records Administration offers both free publications and those which are available for a fee. If no price is listed following the description of the item, the product is free. To receive copies of free publications, call 1-866-272-6272 or write to the Product Sales Section (NWPS), National Archives and Records Administration, 700 Pennsylvania Ave., NW, Washington, DC 20408.

When a price is quoted, the item is available for purchase at the National Archives Shop; the Product Sales Section (NWPS) in Room G-7, located on the Pennsylvania Avenue side of the National Archives Building; or from the National Archives Trust Fund:

New and Revised Publications

Citing Records in the National Archives of the United States
General Information Leaflet (GIL) 17

The revised version of GIL 17 offers guidelines for citing unpublished records in the holdings of the National Archives, with a note added about citing digitized documents available on the NARA World Wide Web site.

Welcome to the National Archives Rotunda
General Information Leaflet (GIL) 18

GIL 18, which answers frequently asked questions about the Constitution, Declaration of Independence, Bill of Rights, Magna Carta, the rotunda itself, and the National Archives Building in Washington, DC, has been updated and reprinted. Foreign language versions are also available in Chinese, French, German, Italian, Japanese, Russian, and Spanish. (1997)

Records Relating to American Prisoners of War and Missing-in-Action Personnel from the Korean War and During the Cold War Era
Reference Information Paper (RIP) 102

The newly released RIP 102 provides descriptions of over 190 series of textual, electronic, still picture, motion picture, and sound recording records that provide information about American prisoners of war and servicemen listed as missing in action from the Korean War and during the Cold War era (excluding the Vietnam War).

Permanent and Statistical Manifests of Alien Arrivals at Eagle Pass, Texas, June 1905-June 1953.
Microfilm Publications Descriptive Panphlet M1755.

Card Records of Headstones Provided for Deceased Union Civil War Veterans, ca. 1879-ca. 1903
Microfilm Publication Descriptive Pamphlet M1845

Record of Appointment of Postmasters, 1832-September 30, 1971
Microfilm Publication Descriptive Pamphlet M841

Recent Cost Publications

A New Deal for the Arts

A New Deal for the Arts explores federal government support of artists, musicians, actors, writers, photographers, and dancers during the Great Depression of the 1930s and into the early years of World War II. This heavily illustrated catalog by Bruce I. Bustard accompanied the 1997 NARA exhibit of the same name. The catalog was co-published with the University of Washington Press.

144 pages, 123 illustrations, 23 in full color
#200014 Softcover $24.95
ISBN 0-295-97600-4

Comprehensive Microfilm Catalog

National Archives Microfilm Resources for Research: A Comprehensive Catalog was revised and expanded in 1996. It lists titles of all National Archives microfilm for sale at the time of publication and includes 242 new titles available since production of the last edition in 1990. Like the new Guide to Federal Records in the National Archives of the United States, record groups in this microfilm catalog are arranged in numerical order. Each microfilm publication's title, the number of rolls, film size, and availability of a descriptive pamphlet are listed. The contents of individual rolls are not provided.

112 pages
#200033 Softcover $5
ISBN 0-9111333-34-7

1910 Census Catalog

The 1910 Federal Population Census microfilm catalog has been reprinted with a revised and updated introduction. The new introduction more fully describes the Soundex and Miracode indexing system and guides readers in how to use these codes to find individuals in the 1910 census. There are also illustrations of various census forms and facsimiles of Soundex cards that researchers may fill in while examining the microfilmed records. This catalog gives a roll-by-roll list of the microfilm reproducing the census schedules and the Soundex and Miracode cards. Researchers should note that the microfilmed indexes cover only 21 states.

76 pages
#200009 Softcover $3.50
ISBN 0-9111333-15-1

Guide to Federal Records in the National Archives of the United States

This important reference work, winner of the 1997 C.F.W. Coker Prize from the Society of American Archivists, introduces users to archival records of the executive, legislative, and judicial branches of the federal government. Two of the volumes in this three-volume set describe the nearly 1.7 million cubic feet of federal records transferred to the custody of the Archivist of the United States as of October 1, 1994, while the third volumes indexes these descriptions. All types of federal records textual, nontextual, electronic, and audiovisual are covered. The information is organized into more than 400 chapters, each of which covers the records of a major government agency. The guide is an invaluable source of information about the rich resources of the National Archives of the United States and an ideal addition to the collections of libraries, archival and historical institutions and organizations, federal agencies, colleges and universities, and professional and individual researchers.

The guide may be ordered from NARA at the address above or from the Superintendent of Documents, Government Printing Office (Stock No. 069-000-00064-9), telephone 202-512-1800, fax 202-512-2250.

3 volumes, 2,428 pages
#100009 Hardcover set $95
ISBN 0-16048312-3

The Trans-Mississippi West Guide Series

The Trans-Mississippi West: 1804-1912, Part IV: A Guide to Records of the Department of the Interior for the Territorial Period; Section 1, Records of the Offices of the Secretary of the Interior and the Commissioner of Railroads is the fourth guide in this series compiled by Robert M. Kvasnicka. It identifies and describes such records as correspondence of the Secretary of the Interior concerning public lands and territories, Indian-white relations, parks and reclamation projects, railroads and wagon roads, pensions, and decennial censuses; records relating to appointments of Territorial Governors and Surveyors General; records of the Office of Explorations and Surveys relating to Pacific railroad surveys; and records of the Pacific Railway Commission.

236 pages
#200039 Softcover $18
ISBN 1-880875-13-6

The Trans-Mississippi West: 1804-1912, Part IV: A Guide to Records of the Department of the Interior for the Territorial Period; Section 2, Records of Select Agencies identifies and describes records from seven agencies that were, or are now, components of the Interior Department. Discussed are correspondence files and other relevant records of the Office of Education, U.S. Fish and Wildlife Service, U.S. Geological Survey, U.S. Bureau of Mines, Office of Territories, Bureau of Reclamation, and the National Park Service, including records of the Historic American Buildings Survey and the Historic American Engineering Record programs.

203 pages
#200056 Softcover $18
ISBN 1-880875-15-2

Microfilm Publications

The letters "DP" following the number of rolls in a microfilm publication indicate that a FREE descriptive pamphlet accompanies that publication. The pamphlet, which can be ordered independently, contains a roll list which can serve as a guide for PURCHASING the appropriate roll(s) of microfilm.

M1763-Index to Passenger Lists of Vessels Arriving at San Pedro/Wilmington/Los Angeles, California, 1907-1936. (7rolls)

M1787-Compiled Service Records of Volunteer Union Soldiers Who Served in Organizations from the Territory of Nebraska. (43 rolls, DP)

M1788-Indexes to Naturalization Records of the U.S. District Court for the District, Territory, and State of Alaska (Third Division), 1903-1991. (22 rolls, DP)

M1789-Compiled Service Records of Volunteer Union Soldiers Who Served in Organizations from the Territory and State of Nevada. (16 rolls, DP)

M1791-Schedules of a Special Census of Indians, 1880. (5 rolls)

M1797-1935 Census of Business: Schedules of Advertising Agencies. (1 roll DP)

M1804-Second Census of the United States, 1800: Population Schedules, Washington County, Territory Northwest of the River Ohio; and Population Census, 1803: Washington County, Ohio. (1 roll)

M1806-Nonpopulation Census Schedules for Montana, 1870-1880. (4 roll)

M1811-First Territorial Census for Oklahoma, 1890. (1 roll)

M1816-Compiled Military Service Records of Volunteer Union Soldiers Who Served in Organizations from the State of Oregon. (34 rolls, DP)

M1817-Compiled Military Service Records of Volunteer Union Soldiers Who Served with the United States Colored Troops: 1st through 5th United States Colored Cavalry, 5th Massachusetts Cavalry (Colored), 6th United States Colored Cavalry. (107 rolls) M1819-Compiled Military Service Records of Volunteer Union Soldiers Who Served with the United States Colored Troops: 1st United States Colored Infantry, 1st South Carolina Volunteers (Colored), Company A, 1st United States Colored Infantry (1 Year). (19 rolls, DP)

M1898-Compiled Military Service Records of Volunteer Union Soldiers Who Served with the United States Colored Troops: 54th Massachusetts Infantry Regiment (Colored). (20 rolls, DP)

M1960-Compiled Military Service Records of Volunteer Union Soldiers Who Served in Organizations from the Territory of Dakota: 1st Battalion Cavalry. (3 rolls, DP)

M2011-Indentures of Apprenticeship Records in the Orphans Court, Washington, County, District of Columbia, 1801-1811. (1 roll, DP)

M2012-Appelate Case File No. 2161, United States v. The Amistad, 40 U.S. 518 (15 Peters 518), Decided March 9, 1841, and related Lower Court and Department of Justice Records. (1 roll) M2015-Select Letters and Related Documents from the Files of the Department of Justice Concerning Judge Isaac C. Parker, 1875-1896. (1 roll, DP)

M2039-Correspondence, Field Notes, and the Census Roll of All Persons and Their Descendants Who Were on the roll of the Ottawa and the Chippewa Tribes of Michigan in 1870, and Living on March 4, 1907 (Durant Roll). (4 rolls, DP)

M2047-Engineer Department Letters Received Relating to the United States Military Academy, 1819-1866. (46 rolls, DP)

M2048-War Department Letters and Telegrams Sent Relating to the United States Military Academy, 1867-1904. (4 rolls, DP)

M2066-1935 Census of Business Schedules of Banking and Financial Institutions. (31 rolls)

M2067-1935 Census of Business Schedules of Miscellaneous Enterprises. (43 rolls)

M2070--Census of Business: Schedules of Radio Broadcasting Stations. (1 roll)

M2072-Lists of Confederates Captured at Vicksburg, Mississippi, July 4, 1863. (1 roll)

M2078-General Registers of the United States Navy and Marine Corps, 1782-1882. (1 roll)

M2080-Unregistered War Department Letters Received Relating to the United States Military Academy, 1814-185. (1 roll)

Recent Free Publications

John F Kennedy Assassination Records Collection
General Information Leaflet 42

GIL 42 has been updated and contains information about such things as the FBI records - the largest segment of the colleciton - and various new accessions fro executive agencies such as the Naval Criminal Investigative Service, Bureau of Medicine and Surgery, Armed Forces Institute of Pathology, U.S. Marine Corps, U.S. Customs Service, Immigration and Naturalization Service, U.S. Postal Service, and Executive Office for U.S. Attorneys. It also contains references to new donated materials from Jim Garrrison, Edward Wegmann, J. Lee Rankin, and Mames Hosty.

Using the Census Soundex
General Information Leaflet 55

GIL 55 explains the Soundex system used since 1880 to index each census and gives examples of index cards for 1880, 1900, 1910, and 1920. Blank worksheets and the Soundex coding guide are included.

Records Management Publications

The National Archives and Records Administration provides records management guidance and assistance to Federal agencies to encourage creation and maintenance of adequate documentation, regardless of the media of the records, and to ensure appropriate records disposition. Many of the following publications, which provide instructions, standards, and guidance for compliance with NARA records management regulations and also include information on identifying and managing permanent records which are to be transferred to the National Archives and Records Administration, are currently undergoing revision. Until the revisions are complete, some are out of print. All are free publications which can be ordered from the Product Sales Section (NWPS), National Archives and Records Administration, 700 Pennsylvania Ave., NW, Washington, DC, 20408; by telephone at 1-866-272-6272. Several of these publications are posted in electronic form at http://www.archives.gov.

Agency Recordkeeping Requirements provides guidance on establishing policies and procedures for ensuring complete and accurate documentation of federal agency activities, with an emphasis on changes brought by office automation.

Checklist for Evaluating Recordkeeping Practices in Your Office supplies questions and general guidance which assist in evaluating recordkeeping practices.

Disposition of Federal Records explains how to develop, implement, and evaluate records disposition programs in federal agencies.

Personal Papers of Executive Branch Officials provides guidance on distinguishing personal papers from federal records.

Records Management Self-Evaluation Guide presents threshold questions relating to compliance with NARA regulations and recommended practices.

A Federal Records Management Glossary
Managing Audiovisual Records
Managing Cartographic and Architectural Records
Managing Electronic Records
Managing Micrographic Records
Managing the Records of Temporary Commissions

Upcoming Publications

The 1790-1890 Census Microfilm Catalog contains an updated and revised introduction with clearer instructions on the use of indexes and finding aids, as well as explanations of additional genealogical resources such as maps and guides. This revision, which will be available for a fee, also includes minor corrections to the roll lists.

An updated version of the free National Archives Publications Catalog will include those items produced since the last catalog was published in 1995 and have sections on finding aids, educational material, subject catalogs, and much more.

The upcoming Reference Information Paper 104, Presidential Libraries Holdings Relating to Prisoners of War and Missing in Action, provides descriptions on the personal papers and Presidential records that pertain to prisoners of war and missing in action during World War II, the Korean War, and Cold War, the war in Vietnam and the Pueblo incident.

Federal Register Publications

Clinton Public Papers, Book I, 1996 Issued 1,100 pages

The first volume of the Public Papers of William J. Clinton for 1996, comprising 1,100 pages, has been issued. Itcovers the period January 1, 1996 to June 30, 1996. Published by the Office of the Federal Register, the volume contains the text of the President's public speeches, news conferences, messages and statements and communications to Congress.

The volume is available for purchase from the Superintendent of Documents, Government Printing Office, Washington, DC 20402 for $66.00 a copy (Stock No. 069-000-00073-8).

All orders must be accompanied by remittance (check, money order, GPO Deposit Account, VISA, MasterCard or Discover) and mailed to the Superintendent of Documents, P.O. Box 371954, Pittsburgh, PA 15250-7954. Charge orders may be telephoned to the GPO Order Desk, Monday through Friday, at telephone (202) 512-1800, from 8:00 a.m. to 4:00 p.m. (Eastern time) or FAX your charge orders anytime to (202) 512-2250.

This publication is part of the Public Papers of the Presidents series, which includes volumes for the administrations of Presidents Hoover, Truman, Eisenhower, Kennedy, Johnson, Nixon, Ford, Carter, Reagan, and Bush. Sale prices vary for the individual Clinton volumes.

The Administrative Committee of the Federal Register recently announced increases in certain Office of the Federal Register (OFR) publications. These price changes are necessary to accurately reflect certain increases and decreases in the Government Printing Office's current cost of production and distribution of these publications.

Federal Register. The annual subscription rate is $607 for the Federal Register (paper edition) complete service which includes the monthly Federal Register index and List of CFR Sections Affected (LSA) index. The annual rate for the Federal Register (paper edition) daily only service is $555. The annual rate for microfiche edition complete service is $220. Six month subscriptions are available at half the amount. Single copies of the paper edition are $8.00 a copy; a single copy microfiche is $1.00 a copy.

Federal Register Index. The annual subscription rate for the monthly Federal Register Index (paper edition) is $25.

List of CFR Sections Affected (LSA) Index. The annual subscription rate for the monthly LSA (paper edition) is $27.

Weekly Compilation of Presidential Documents (WCPD). The annual rate for the WCPD is $137 by first-class mail or $80 by non-priority mail. Single issues are $3.00 each.

Code of Federal Regulations (CFR). The annual subscription rate for the CFR is $951 for the paper edition and $247 for the microfiche edition.

The United States Government Manual, 1996/97 edition -- 860 pages Published annually, the Manual is an invaluable source of information on the Federal government. It contains up-to-date information on Federal agencies and listings of U.S. Representatives and Senators. The Manual is available for sale for $36.00 a copy (Stock No. 069-000-00069-0) from the Superintendent of Documents, GPO. The Manual may also be accessed electronically through the Government Printing Office's "GPO Access" system. You can find the Manual on the NARA/GPO home page at "http://www.access.gpo.gov/nara/nara001.html."

Privacy Act Issuances in CD-ROM

The Privacy Act Issuances, 1993 Compilation has been issued in CD-ROM format by the Office of the Federal Register. The Compilation contains description of systems of records maintained on individuals by Federal agencies that were published in the Federal Register and also rules of each Federal agency that set forth the procedures that agencies will follow in helping individuals who request information about their records. The Compilation is available on one CD-ROM disk for $28 (Stock No. 069-000-00059-2) from the Superintendent of Documents, Government Printing Office (GPO). All orders must be accompanied by remittance (check, money order, GPO Deposit Account, VISA or Master Card) and mailed to the Superintendent of Documents, Attn.: New Orders, P.O. Box 371954, Pittsburgh, PA 15250-7954. Charge orders may be telephoned to the GPO Order Desk, Monday through Friday, at telephone (202) 512-1800, from 8 A.M. to 4 P.M. (Eastern time) or fax your charge orders to 202-512-2250.

Prologue - Quarterly of the National Archives and Records Administration The Spring 1998 issue of Prologue will observe the one-hundredth anniversary of the Spanish-American War. Four articles by NARA staff archivists highlight the wealth of information to be found in federal records relating to the war. Mitchell Yockelson investigates Theodore Roosevelt's claim for a Medal of Honor in " I Am Entitled to the Medal of Honor and I Want It": Theodore Roosevelt and His Quest for Glory. Trevor Plante recounts the feats of the U.S. Marines in New Glory to Its Already Gallant Record: The First Marine Batalion in the Spanish-American War, and Richard W. Peuser directs researchers to naval records in "Documenting United States Naval Activities during the Spanish-American War." The "Genealogy Notes" feature by Rebecca Livingston, "Sailors, Soldiers, and Marines of the Spanish-American War: The Legacy of USS Maine," guides researchers to records relating to military service. Also In This Issue, Prologue is proud to again publish a National History Day award-winning essay. In 1997 Brian Mitchell won first place in the senior paper division (grades 9 12) for "The City That Refused to Die: Texas City, Texas." Marilyn Paul's "Prologue Portfolio" feature, "Designs for Democracy: 200 Years of Drawings from the National Archives," highlights selections from the new National Archives exhibit opening on March 13, 1998.

Upcoming

In this summer's issue of Prologue, Laura Browder writes about the Federal Theatre Project in "Finding a Creative Solution: The Living Newspaper Experiment." Kenneth Heger, an archivist at NARA, discusses the Department of State's role in the New Deal in "Diplomats and the Depression: The Department of State and the New Deal." Wendy Plotkin examines "Rent Control in Chicago after World War II: Politics, People & Controversy," using records of public hearings now in the National Archives and Records Administration-Great Lakes. The history of Angel Island in San Francisco Bay and its role in Asian Immigration to the United States is the subject of Valerie Natale's article "Angel Island: Guardian of the Western Gate." Clayton Brown, in "Prosperous Farms and Happier Homes: Arkansas Agricultural Estension Service, 1911-1966," points out the valuable research potential in the annual reports of Extension Service agents. "Genealogy Notes" is written by Marian Smith, INS historian, who addresses the question of how to find women in naturalization records in "Any women who is or may hereafter be married...': Women and Natrualization, ca. 1802-1940."

Published quarterly by the
National Archives and Records Administration
ISSN 0033-1031
Domestic subscription rates
One year of Prologue - $16
Individual copies - $4