NARA Bulletin 2001-02
October 19, 2000
NARA Bulletin 2001-02
TO: Heads of Federal Agencies
SUBJECT: NARA GPEA Guidance
EXPIRATION DATE: October 31, 2002
1. What is the purpose of this bulletin?
This bulletin
transmits "Records Management Guidance for Agencies Implementing Electronic
Signature Technologies," which was developed by the National Archives and
Records Administration (NARA) in response to the Government Paperwork
Elimination Act (GPEA). The guidance is also available on the NARA web site.
2. What is the background to this guidance?
GPEA (Pub. L.
105-277) requires that by 2003, when practicable, Federal agencies use
electronic forms, electronic filing, and electronic signature to conduct
official business with the public. In doing this, agencies will create records
with business, legal, and in some cases, historical value. This guidance focuses
on records management issues involving records that have been created using
electronic signature technology. It supplements the Office of Management and
Budget (OMB) guidance for agencies implementing GPEA, as well as other NARA
guidance.
3. How is NARA disseminating this guidance to Federal agencies?
a. In addition to this bulletin, NARA will
distribute copies of the guidance to agency records officers and chief
information officers. Records management and information technology staff will
need to work together to ensure that records requirements are addressed when
implementing electronic signature technologies.
b.
NARA will summarize the guidance at the Bimonthly Records and Information
Discussion Group meeting scheduled for November 28). The meeting
will afford an opportunity for interested agency personnel to ask questions and
discuss the records management implications of GPEA with NARA officials. To
facilitate the discussion, participants may submit questions in advance via
e-mail to records.mgt@nara.gov. Based
on the discussion, NARA may develop additional guidance and training. Both
records officers and information technology managers are invited to these
meetings.
4. Is further information available?
For further records
management information and assistance, Federal agencies may contact the Office
of Records Services - Washington, DC, Modern Records Programs, or the Office of
Regional Records Services as provided in Appendix
B of the guidance.
JOHN W. CARLIN
Archivist of the United
States
Blogs
Facebook
Flickr
RSS Feeds
Twitter
YouTube
