AC 09.2014

January 8, 2014

MEMORANDUM TO FEDERAL AGENCY CONTACTS: Informational Session: Capstone, A New Approach to Managing Email Records

The National Archives and Records Administration (NARA) will be holding an information session for Federal agency records managers, and other agency stakeholders, on Capstone, A New Approach to Managing Email Records, on February 4, 2014. The session will include two sections:

Section 1: A presentation on NARA’s own implementation of the Capstone approach, led by NARA’s Records Officer, Susan J. Sullivan, CRM. Susan will share information on how NARA planned its approach, stakeholder involvement, implementation steps to date, and lessons learned that might help other agencies who are considering implementing their own Capstone approach. Time will be left for questions and answers.

Section 2: A panel of NARA email experts will be available to answer general questions on Capstone and email management. Included on the panel will be staff from the following NARA offices: General Counsel, NARA records management, appraisal and scheduling, records management policy and electronic formats, and electronic records transfer.

The session will begin at 9:30 a.m. and end no later than 12:00 p.m. The session will be held at the National Archives and Records Administration downtown building, 700 Pennsylvania Avenue, NW (Metrorail's Yellow or Green lines to the Archives/Navy Memorial station) in the McGowan Theater. Please enter on the Constitution Avenue side of the building, the "Special Events" entrance (which is actually the exit for the general public).

To reserve a place for this session, email your name, telephone number, and agency name to rm.communications@nara.gov. You may reserve places for several staff in the same email, but for security purposes we must have each individual's name, telephone number, and email address.
The session will be recorded for posting to NARA’s YouTube channel. An additional virtual session for the general Q&A (section II) is planned for later in February. A separate notice on this webinar will follow.

NARA reserves the right to postpone or cancel a meeting at any time. We will make every effort to contact registrants by e-mail and telephone if that occurs, so complete information at the time of registration is very important.

Meetings WILL BE CANCELED if the Office of Personnel Management (OPM) announces a "closed," "unscheduled leave," "liberal leave," or "delayed arrival" policy for Federal employees for that day of if there has been an elevation to threat level RED in the Homeland Security status. Official Government closing and leave information is located on the OPM web site at www.opm.gov.

PAUL M. WESTER, JR.
Chief Records Officer
for the U.S. Government