Records Managers

Disposition of Federal Records: A Records Management Handbook



2000 Web Edition (of 1997 printed publication)

Disposition of Federal Records - Chapter VI

Figure 6-6. Records Disposition Recommendation

RECORDS DISPOSITION RECOMMENDATION 1. ACTION RECOMMENDED
~ Addition   ~ Revision   ~ Deletion
2.   FROM: 3.   THROUGH: 4.   TO:
5.   OFFICE ACCUMULATING THE RECORDS 6.   SERIES OR SYSTEM TITLE
7.   PRESCRIBING DIRECTIVE(S) OR OTHER AUTHORITY CREATING THE RECORDS (Submit copies)

8.   TYPE(S) OF DOCUMENTATION/INFORMATION IN THE SERIES OR SYSTEM


9.   HOW FILED
~ Alphabetical   ~ Geographical   ~ Other (Specify)
~ Chronological   ~ Numerical
10.  CURRENT OFFICE VOLUME (in cu. ft.)
11.   ANNUAL ACCUMULATION 12.   IF RECOMMENDED AS PERMANENT, INCLUDE CUBIC FEET AT
(1) Records Centers _________________   (2) Staging Areas _________________
13.   MEDIUM
~Paper ~Electronic ~ Other (Specify)
~ Microform ~ Magnetic Tape
~Hard Disk
~ Floppy Disk
~ OpticalDisk
14.   PURPOSE OF THE DOCUMENTS/INFORMATION AND FREQUENCY OF USE

15.   ORGANIZATIONAL LEVEL(S) MAINTAINING DUPLICATE RECORDS AND PURPOSE SERVED AT EACH


16.   RELATED DOCUMENTS 17.   SAMPLES ARE:
~ Attached
~ Not Available
18.   CURRENT/PROPOSED SCHEDULE AND ITEM NUMBER
19.   RECOMMENDED DISPOSITION INSTRUCTIONS AND JUSTIFICATION





20.   DATE 21.   NAME AND TITLE OF INITIATING OFFICIAL 22.   SIGNATURE

Note: Web version may vary from the printed version.

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The U.S. National Archives and Records Administration
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