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FBI Records Management Architecture

The senior leadership of the Federal Bureau of Investigation (FBI) recognizes the critical link between accomplishing the Bureau’s missions and effectively managing the organization’s records.  The strategic goal for Records Management (RM) is to establish a state-of-the-art recordkeeping system.  

Table of Contents

Current State Evaluation

Read this section to learn about: the current status of official recordkeeping at the Bureau, the priority of records management in the Bureau's strategic plan, and the role of the Records Management Division (RMD), and the purpose of the Records Management (RM) architecture project.  This includes an introduction, current state evaluation, evaluation of recordkeeping capability, and summary.

Business Concept of Operations

The Business Concept of Operations (ConOps) describes the conceptual model for the FBI's records management system.  This includes: an Executive Summary, Introduction, Records Management Lifecycle, Records Management Conceptual Model, Assumptions and Constraints, Correlation of Records Management and IT Lifecycle, and, Technology Overview.

System Concept of Operations

The System ConOps provides an overview of the records management application (RMA) system architecture and vision of how the RMA will fit within the environment and will be used. This includes: an Executive SummaryRecords Management Conceptual ModelRecords Management Architecture, and User Classes.

Integrate with FBI Enterprise Architecture (EA)

Integrate with FBI Enterprise Architecture (EA) provides an overview of the FBI Baseline and Target Architectures and describes how RM will integrate with the Target EA. The baseline architecture addresses cross cutting capabilities including privacy, security, and records management; and a target architecture for those cross cutting capabilities.

Transition Strategy

The Transition Strategy provides the high-level direction for moving from the Current State to the Target environment by addressing the following key areas: Implementation Strategy; Risk Management Strategy; Quality Assurance (QA) Strategy; Process Management Strategy; and, Configuration Management Strategy.

LIST OF FIGURES

From: Current State Evaluation

Figure 1-1: Records Management Lifecycle
Figure 1-2: Creation Phase Evaluation
Figure 1-3: Maintenance/Use Phase Evaluation
Figure 1-4: Disposal Phase Evaluation
Figure 1-5: ERK Evaluation Summary

From: Business Concept of Operations

Figure 2-1.  Alignment of FBI Mission, Priorities, and Business Areas
Figure 2-2.  Records Management Lifecycle
Figure 2-3.  RMA Conceptual Model
Figure 2-4.  Metadata Capture Scenarios
Figure 2-5.  RMA Integration with FBI EA
Figure 2-6.  FBI IT Lifecycle Management Program

From: System Concept of Operations

Figure 3-1: FBI RM N-Tier Architecture
Figure 3-2: RMA Conceptual Model
Figure 3-3: Metadata Capture Scenarios
Figure 3-4: System Concept
Figure 3-5: Content and Metadata Flow
Figure 3-6: System Framework
Figure 3-7: RMA Integration
Figure 3-8: General N-tier Architecture
Figure 3-9: Components of the Records Management Architecture

From:  Integrate with FBI Enterprise Architecture

Figure 4-1: Federal Enterprise Architecture Framework
Figure 4-2: Federal Enterprise Architecture Reference Models
Figure 4-3: Federal Enterprise Architecture Service Reference Component Model
Figure 4-4: Information Management Systems

From:  Transition Strategy

Figure 5-1: RM Transition
Figure 5-2: Migration of Records Over Time
Figure 5-3: Transition WBS and Schedule
Figure 5-4: LCM for ERKC Systems/Applications
Figure 5-5: IT Systems Life Cycle

LIST OF TABLES

From: Business Concept of Operations

Table 2-1.  RMA Capability to Service Layer Mapping
Table 2-2.  IT Lifecycle Management Phases

From: System Concept of Operations

Table 3-1: General Requirements
Table 3-2: Capture Requirements
Table 3-3: Retrieval Requirements
Table 3-4: Retention Requirements
Table 3-5: Administration Requirements
Table 3-6: Example Performance Goals

From:  Integrate with FBI Enterprise Architecture

Table 4-1: Records Management in the Target Business Reference Model
Table 4-2: Target RM Processes
Table 4-3: Records Data Area and Classes
Table 4-4: RMA Capability to Service Domain Mapping

From:  Transition Strategy

Table 5-1: Stream 1 Incremental Integration
Table 5-2: Quantitative Risk Assessment of Project Characteristics
Table 5-3: Summary of Risk Analysis
Table 5-4: RM Transition Reviews
Table 5-5: RM Transition Deliverables
Table 5-6: Inputs, Outputs, and Exit Criteria for LCM Phases
Table 5-7: Creation Phase Gap Analysis
Table 5-8: Maintenance/Use Phase Gap Analysis
Table 5-9: Disposal Phase Gap Analysis

LIST OF APPENDIXES

From: Current State Evaluation

Appendix A: References
Appendix B: Glossary of Terms
Appendix C: List of Acronyms

From: Business Concept of Operations

Appendix A:  Functional Requirements
Appendix B:  Stakeholders Interviewed
Appendix C:  References
Appendix D:  Glossary of Terms
Appendix E:  Acronyms
Appendix F:  FBI EA Principles
Appendix G:  FBI Metadata Requirements

From: System Concept of Operations

Appendix A: Assumptions and Constraints
Appendix B: System Capabilities and Functionality
Appendix C: Quality and Performance Attributes
Appendix D: Security, Privacy, Integrity, and Continuity
Appendix E: Glossary of Terms
Appendix F: Acronyms
Appendix G: FBI Metadata Requirements

From:  Integrate with FBI Enterprise Architecture

Appendix A: FBI Enterprise Architecture Principles
Appendix B: Best Practices for Electronic Records
Appendix C: Glossary of Terms
Appendix D: Acronyms

From:  Transition Strategy

Appendix A: Milestones
Appendix B: Gap Analysis
Appendix C: Acronyms
Appendix D: Glossary of Terms

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