FY 2007 Records Management Training Course Descriptions
October 2006- September 2007
RECORDS MANAGEMENT NATIONAL CURRICULUM COURSE DESCRIPTIONS- RECORDS MANAGEMENT OVERVIEW (KA1)
- CREATING AND MAINTAINING AGENCY BUSINESS INFORMATION (KA2)
- RECORDS SCHEDULING (KA3)
- RECORDS SCHEDULE IMPLEMENTATION (KA4)
- ASSET AND RISK MANAGEMENT (KA5)
- RECORDS MANAGEMENT PROGRAM DEVELOPMENT (KA6)
- SURVIVAL GUIDE FOR IT PROFESSIONALS: INFORMATION ASSURANCE AND RECORDS MANAGEMENT
- THE CASE FOR RECORDS MANAGEMENT: ISSUES FOR FEDERAL AGENCY COUNSEL
- RECORDKEEPING: A PROGRAM MANAGERS SURVIVAL GUIDE
- ADVANCED ELECTRONIC RECORDS MANAGEMENT
- BASIC RECORDS OPERATIONS
- DISASTER PREPAREDNESS AND RESPONSE
- ORGANIZE YOUR WORK LIFE
- PLANNING FOR DIGITAL IMAGING SUCCESS
- PROJECT MANAGEMENT FOR RECORDS MANAGERS
- VITAL RECORDS
COURSE REGISTRATION INFORMATION
Records Management National Curriculum Course Descriptions
Records Management Overview
Knowledge Area 1 (KA1)
What are valuable agency resources and business assets? Records are. This course provides an overview of the basic concepts and activities of managing Federal records. It focuses on the new, twenty-first century challenges in the Federal records environment and how to address them.
Outcomes
By the end of the course, participants will be able to:
- Demonstrate that effective records management adds value to agency business processes by ensuring that agency information is authentic, reliable, and usable, and has integrity for as long as needed to meet business needs
- Explain how an organization creates and maintains trustworthy records by establishing processes to support a comprehensive records management program
- Identify the stakeholders and explain their primary roles and responsibilities for, and interests in, records management within an agency
- Explain the importance of developing records management strategies that support and complement current technology in agency information systems, business applications, and business processes.
This course will be especially useful for agency managers and employees who can only attend records management training for one day but desire a high-level overview.
Although this course is not part of the Certification of Federal Records
Management Training, it is recommended as a foundation for newcomers
to the records management field and anyone interested in taking the additional five records management courses that are required for the optional certification program.
Length - 1 day Cost: $150
| Records Management Overview (KA1) | Register Now |
Creating and Maintaining Agency Business Information
Knowledge Area 2 (KA2)
What are Federal records management requirements, why are they important, and how are they applied to agency records? This course focuses on the development and implementation of polices and procedures for adequate and proper documentation of agency business. It demonstrates how record- keeping requirements for creating and maintaining records can improve the economy and efficiency of agency operations.
OutcomesBy the end of the course, participants will be able to:
- Identify Federal records and how they are used to document and sup- port the business process;
- Determine the recordkeeping requirements-for paper and electronic records-that ensure adequate and proper documentation of agency business operations;
- Gather information about records as a basis for efficient filing and storage solutions;
- Maintain the records specific to your agency's program including those created by e-mail, word processing, and imaging systems; and
- Identify the strategies and challenges for satisfying recordkeeping requirements in electronic records management systems.
Anyone involved with the development or implementation of a records system, whether using traditional paper filing methods or electronic document/records management applications. The course is recommended as a prerequisite for KA 3 and KA 4.
Length - 2 days Cost: $300
This course is required for obtaining NARA's Certification of Federal Records Management Training.
| Creating and Maintaining Agency Business Information (KA2) | Register Now |
Records Scheduling
Knowledge Area 3 (KA3)
What do you do with information and records that you no longer need for business purposes? How you schedule your records determines the basis for meeting your agency's operating, fiscal, and legal needs. This course includes the legal requirements and practical advantages in scheduling records as well as the disposition practices necessary to meet an agency's business needs and NARA's recordkeeping requirements.
Outcomes
By the end of the course, participants will be able to:
- Perform a business and records analysis to determine information needs and identify risks associated with records disposition;
- Gather information about records as a basis for preparing a records schedule;
- Apply the General Records Schedule to appropriate administrative records;
- Develop disposition instructions for records, in all media, based on agency business needs, accountability, legal issues and archival value; and
- Know the steps in obtaining internal and external approvals of the Standard Form 115 (SF 115), which is used to schedule records.
Who should attend?
Anyone responsible for developing or updating agency records schedules or whose work is associated with developing records retention requirements for records and information systems. KA 2 is a recommended prerequisite.
Length - 2 days Cost: $300
This course is required for obtaining NARA's Certification of Federal Records Management Training.
| Records Scheduling (KA3) | Register Now |
Records Schedule Implementation
Knowledge Area 4 (KA4)
How do you ensure the proper disposition of your agency's records? This course provides an overview of how to apply the General Records Schedules and other NARA-approved records schedules to Federal records. It covers the key elements of a records disposition program, including the destruction of temporary records, the transfer of records to off-site storage, and the transfer of permanent records to the National Archives.
Outcomes:
By the end of the course, participants will be able to:
- Interpret disposition instructions from many types of records schedules;
- Determine when and how to transfer records to off-site storage;
- Maintain intellectual control over records stored off-site;
- Ensure the proper disposal of temporary records; and
- Transfer permanent records to the National Archives.
Who should attend?
Anyone responsible for creation, maintenance and use, and disposition of agency business records, particularly staff who transfer records to records centers or the National Archives.
Length - 2 days Cost: $300
This course is required for obtaining NARA's Certification of Federal Records Management Training.
| Records Schedule Implementation | Register Now |
Asset and Risk Management
Knowledge Area 5 (KA5)
Are records valuable assets to your agency business process? Of course! How you manage your assets by applying appropriate records management procedures is a critical task in any organization. This course covers the fundamentals of risk management and cost benefit analysis and how they relate to maintaining a viable records management program. The course raises awareness of risk situations and provides managers with the decision-making tools they need to address current and future program needs.
Outcomes:
By the end of the course, participants will be able to:
- Understand the key concepts of analyzing and managing the risk to agency assets (records);
- Identify and assess records management risks within your agency's programs;
- Prioritize risks and develop mitigation strategies; and
- Identify resources, including the use of NARA services, to develop a risk management program.
Who should attend?
Anyone responsible for managing, operating, or evaluating agency programs, particularly agency records management programs, and staff responsible for developing policies that involve these programs.
Length - 2 days Cost: $300
This course is required for obtaining NARA's Certification of Federal Records Management Training.
| Asset and Risk Management (KA5) | Register Now |
Records Management Program Development
Knowledge Area 6 (KA6)
How effective is your agency's Records Management Program? This course covers the concepts and practices involved in developing a successful records management program and subsequent evaluations. You will learn how to market and promote your program, including the development of a training program for all levels of agency staff.
Outcomes:
By the end of the course, participants will be able to:
- Evaluate current recordkeeping practices within your Federal agency;
- Analyze need for using external resources to assist with your agency;
- Market and promote an agency's records management program;
- Establish an effective training program for all levels of personnel; and
- Protect records from unauthorized destruction and alienation.
Who should attend?
Anyone responsible for managing, operating, or evaluating records management programs and those involved in the development of records management training for agency staff.
Length - 1 day Cost: $150
This course is required for obtaining NARA's Certification of Federal Records Management Training.
| Records Management Program Development (KA6) | Register Now |
Records Management Professional Course Descriptions
Survival Guide for IT Professionals: Information Assurance and Records Management
IT professionals are in unique positions related to electronic records as they administer the systems of an agency. They are often responsible for the servers that house the records an agency creates and for software that manages documents and records. This half-day course is designed to raise awareness within the IT community of the legal responsibilities for records management and the consequences for noncompliance that are directly tied to IT. This course will discuss system requirements, transfer specifications for electronic records and other topics. It will cover resources that are available to assist the IT professional as they perform their duties.
Outcomes:
By the end of this course, participants will have learned about
- Examples of lawsuits involving electronic records;
- Discovery of your electronic records and E-FIOA;
- Spoliation of electronic evidence;
- Law and regulations that govern Federal records;
- Standards and practices to save you time and resources, and increase efficiency;
- Role and responsibilities regarding Federal records;
- System requirements for document management and records management systems; and
- File format specifications for transferring electronic records to NARA.
Who should attend?
IT Project Managers, IT Acquisition staff, System Architects, System Analysts, Systems Engineers, System Integrators, Data Administrators, and contractors who serve in these positions are the target audience. RM and IT staff teams are encouraged to attend.
Length - 1/2 day Cost: none
| Survival Guide for IT Professionals | Register Now |
The Case for Records Management: Issues for Federal Agency Counsel
Legal professionals understand that when business-critical information is missing or inaccessible, an agency risks damage to its reputation, failure to perform its mission, and expensive litigation. This half-day briefing by National Archives and Records Administration legal and records management staffs will discuss issues related to discovery, records retention and legal holds, and electronic information. Good recordkeeping practices that are supported by an informed agency counsel are an agency's best defense against costly and time-consuming legal challenges.
Outcomes:
By the end of this course, participants will be able to
- Understand the definition of Federal records and how it applies to agency business;
- Identify best practices in building a defensible records management program;
- Understand counsel's role in an agency records management program;
- Recognize key points in Federal statutory and regulatory requirements that relate to agency records; and
- Identify challenges and legal issues associated with electronic records
Who should attend?
The course targets General Counsel, inspectors general, attorneys and paralegals interested in the management of their own records and/or responsible for providing legal direction in Federal agencies regarding agency records management and litigation. Other senior management and agency records officers are encouraged to attend for the advanced discussion of legal issues relating to agency recordkeeping requirements and responsibilities.
Length - 1/2 Day Cost: none
| The Case for Records Management | Register Now |
| Date(s) | Location | Registration Information |
|---|---|---|
| October 17, 2006 | Washington, DC | Headquarters |
| March 01, 2007 | Washington, DC | Headquarters |
| June 26, 2007 | Washington, DC | Headquarters |
| August 14, 2007 | College Park, MD | Headquarters |
Recordkeeping: A Program Manager's Survival Guide
In today's business environment, the manager who has the relevant data first often wins, either by making a better, more informed decision or by responding efficiently to information requested. Effective records management can help ensure that managers and executives have the information they need when they need it. This half-day course provides a practical guide to policies, procedures, and legal requirements for managing program information.
Outcomes:
By the end of this course, participants will be able to
- Describe how proper information management contributes to agency programs;
- Identify legal requirements related to managing program information;
- Describe how to identify Federal records;
- Describe ways to manage program information to document actions and mitigate risk; and
- Recognize the management challenges presented by electronic agency information
Who should attend?
The course targets mid-level managers such as division directors, branch chiefs, program management analysts, budget analysts, and others with decision-making responsibilities for program areas. Although it is not designed for records staff, records managers may attend with program manager colleague(s) from their agency.
Length - 1/2 Day Cost: none
| Recordkeeping: A Program Manager's Survival Guide | Register Now |
Topical Course Offerings
Advanced Electronic Records Management
Although the same principles of records management apply to electronic records and systems, there continue to be special considerations for creating and managing electronic records. Designed for individuals with prior background in electronic recordkeeping, the course expands on the basic electronic records management knowledge in other NARA courses. It is an investigation of issues, people, and tools related to electronic records management. It also looks at emerging technologies and their implications for records management.
Outcomes:
At the end of the course, the participants will be able to:
- Recognize where to insert RM requirements into the planning, development and implementation of information systems;
- Develop and implement an enterprise-wide electronic records management (ERM) pilot;
- Identify legal requirements and policies that impact Federal information requirements for electronic records;
- Demonstrate awareness of current issues in electronic recordkeeping as well as emerging technologies and their implications for web-based records management;
- Explain techniques and tools being developed by NARA to address the challenges of electronic records management, including the Electronic Records Archives (ERA);
- Describe the positive factors that promote collaboration between RM and IT staff; and
- Describe best practices in ERM.
Who should attend?
Participants with a basic understanding of electronic records management through completion of the NARA knowledge area courses, experience maintaining large collections of electronic records, or background in a technical field.
Length: 2 days Cost: $300
| Advanced Electronic Records Management | Register Now |
Basic Records Operations
This course describes what to file, how to file it, and how to remove files no longer needed for current business. It covers the variety of activities involved in the maintenance and use, as well as the disposition, of Federal records. It presents practical how-to's in handling records of various types.
Outcomes:
By the end of the course, participants will be able to
- Define Federal records and distinguish them from nonrecord materials and personal papers;
- Reduce unnecessary filing;
- Know basic files management principles to administer office records;
- Inventory records;
- Apply records disposition schedules; your agency's and the General Records Schedules; and
- Transfer non-current records to records centers
Who should attend?
The target audience for this course is records liaisons, secretaries, files custodians, and others who maintain records as part of their jobs. It could be an introduction to records handling or a refresher course. The course is designed for those needing the task-oriented records management basics, but who are not planning to complete the Certificate courses of study or manage a records program.
Length - One day Cost: $150
| Basic Records Operations | Register Now |
Disaster Preparedness and Response
This course includes planning a vital records program, identifying vital records, writing disaster plans, and planning for disasters with a focus on records recovery. Also included are tips on preservation of permanent records in agency custody and techniques for salvaging water-damaged records.
Length: - 2 days Cost: $300
| Disaster Preparedness and Response | Register Now |
Organize Your Work Life
This half-day workshop addresses how to get a handle on managing your office workspace. Includes strategies for keeping your desktop pile-free while enabling you to put your hands on documents quickly.
Length - 1/2 day Cost: $75.00
| Organize Your Work Life | Register Now |
| Date(s) | Location | Registration Information |
|---|---|---|
| January 29, 2007 | Philadelphia, PA | Mid Atlantic |
Planning for Digital Imaging Success
A workshop designed to give Federal agency staff a complete overview of legal, regulatory, and cost requirements associated with the design and implementation of a digital imaging solution for Federal records.
Length - 1 day Cost: $150
| Planning for Digital Imaging Success | Register Now |
| Date(s) | Location | Registration Information |
|---|---|---|
| April 26, 2007 | Lancaster, PA | Mid Atlantic |
Project Management for Records Managers
This new, practical, one-day workshop will help you understand and apply project management principles, methodologies, and tools to records management projects. Whether you are creating new records schedules, implementing a new records management application, or planning a new RM initiative, project management principles can help you plan for and manage each step of the way. You'll learn about the phases of project management, the components of a good project plan, and other tips to help you plan for success.
Students will learn to:
- Apply basic project management principles, tools, and methodologies to records management projects;
- Plan for and monitor progress on project components, performance objectives, and milestones; and
- Track and manage project costs, resources, and deadlines.
Length - 1 day Cost: $150
| Project Management for Records Managers | Register Now |
| Date(s) | Location | Registration Information |
|---|---|---|
| June 19, 2007 | Kansas City, MO | Central Plains |
Vital Records
This course provides the knowledge and skills required to identify, protect, and make readily available the vital records needed to support the resumption of critical business functions after a disaster, and to establish and administer a vital records program.
Outcomes:
At the end of this course, participants will be able to:
- Distinguish between a record and a vital record;
- Identify an organization's critical business needs and functions;
- Analyze records in the context of a vital records program;
- Identify and assess risks to records;
- Identify protection strategies for vital records;
- Specify timeframes for vital records availability;
- Develop procedures to ensure access to and security of vital records;
- Establish the scope of a vital records program;
- Identify elements of an effective vital records program; and
- Identify vital records program implementation strategies.
Who should attend?
This course targets Federal employees and/or contractors who are individuals with records responsibilities, COOP managers, line managers and staff, information technology personnel, and employees of state and local government involved with vital records programs or emergency planning.
Length - 1 day Cost: $150
| Vital Records | Register Now |
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