Records Managers

RACO 2006: Partnerships and Practices in Electronic Records



RACO 2006 logo 

NARA 18th Annual Records Administration Conference (RACO 2006)

Tuesday May 9, 2006

NARA, Office of Records Services - Washington, DC, Modern Records Program, held its 18th Annual Records Administration Conference (RACO) at the Ronald Reagan Building and International Trade Center, 1300 Pennsylvania Avenue NW, in downtown Washington, DC on Tuesday May 09, 2006.

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7:00 - 8:00     Conference Registration, Check-in, and Continental Breakfast

8:00 - 8:15     Welcome

Laurence Brewer, Director, Life Cycle Management Division, NARA

Michael J. Kurtz, Assistant Archivist for Records Services-Washington, DC, NARA

8:15 - 8:45     NARA Updates

Tom Mills, Assistant Archivist for Regional Records Services, NARA

8:45 - 9:45      Partnerships and Practices in Electronic Records Management and E-Government

Moderator, Carla Patterson, Project Manager, Policy and Planning Staff, NARA

Mark Giguere, Lead IT Policy and Planning, ERM Program Co-Program Manager, NARA
ERM E-Gov Products

Laurence Brewer, Director, Life Cycle Management Division, NARA
The Federal Enterprise Architecture Records Management Profile

David Weinberg, Director, Federal Records Center Program, NARA
Federal Records Centers Electronic Records Storage

9:45 - 10:15     BREAK AND RACO EXHIBITORS

10:15 - 12:15      KEYNOTE SESSION: Disaster Preparedness and Recovery

Moderator, C. Preston Huff,CRM, CA, Assistant Regional Administrator, NARA Southwest Region

Jeffery A. Myers, Federal Aviation Administration, System Operations Litigation
Post-9/11 Response and Activities

Kathleen Meman, Chief, Policy and Procedures Unit, Records Management Division, Federal Bureau of Investigation
Post-Hurricane Katrina Response and Activities

Debra Byrne, Chief Administrative Management Staff, National Finance Center, New Orleans, LA
Post-Hurricane Katrina Response and Activities

Mary Lynn Ritzenthaler, Chief, Document Conservation Laboratory, NARA
Recovering Records Following Hurricane Katrina

Howard P. Lowell, Deputy Assistant Archivist for Records Services-Washington, DC, NARA
Lessons Learned from Hurricane Katrina

12:15 -1:30     LUNCHEON AND ARCHIVIST ACHIEVEMENT AWARDS PRESENTATIONS

1:30 - 2:30     Partnerships in Preservation: NARA Initiatives on E-Records and Pre-accessioning

Moderator, Michael Carlson, Director, Electronic and Special Media Records Services Division, NARA

Jason R. Baron, Director of Litigation, NARA
Guidance for Managing Transitory Email

John C. Krysa, Chief, Directives and Records Division, Department of Defense
Pre-accessioning of Coalition Provisional Authority Records

John Powell, Archives Specialist, Electronic and Special Media Records Services Division, NARA
NARA's Pre-accessioning Program

2:30 - 3:00     BREAK AND RACO EXHIBITORS

3:00 - 4:00     Recent Developments in the Electronic Records Archives (ERA) Program

Moderator, Rita Cacas, Communications Officer, Electronic Records Archives, NARA

Fynnette Eaton, Change Management Officer, Electronic Records Archives, NARA
The ERA Program and Records Management Services (RMS)

Gregory S. Hunter, Ph.D, CA, CRM, Lockheed Martin ERA Team/History Associates, Inc.
Preserving Authentic Records in ERA

4:00-5:30     NETWORKING RECEPTION

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RACO 2006 PRESENTATIONS

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EXHIBITORS INFORMATION

The RACO Exhibits Coordinator is:
Elizabeth Sears
RACO Exhibits Coordinator
Modern Records Programs
National Archives and Records Administration
NWM, Room 2200
8601 Adelphi Road
College Park, MD 20740-6001
Tel.: (301) 837-0603
Fax: (301) 837-3698
e-mail: elizabeth.sears@nara.gov

RACO 2006 EXHIBITOR POLICY

1. What is the purpose of this document?

This document contains the fees and policies regarding Exhibitor participation in the Records Administration Conference (RACO).

2. What is RACO?

RACO is an annual one-day conference on Federal records management issues and is hosted by the National Archives and Records Administration (NARA). Over 400 Federal records officers, records management professionals, information managers, and information technology professionals regularly attend RACO.

3. What is NARA?

NARA is an independent Federal agency within the Executive Branch. NARA ensures, for the citizen and the public servant, for the President and for the Congress and the Courts, ready access to essential evidence that documents the rights of American citizens, the actions of Federal officials, and the national experience. NARA establishes policies and procedures for managing U.S. Government records, preserves the permanently valuable records in the National Archives of the United States, and assists Federal agencies in documenting their activities, administering records management programs, scheduling records, and retiring noncurrent records to Federal records centers. An important part of this role is records management training.

4. When and where will NARA host RACO in 2006?

NARA will host the 18th annual Records Administration Conference on May 09, 2006, at the Ronald Reagan Building and International Trade Center (ITC), 1300 Pennsylvania Avenue NW, Washington, DC 20004. The conference programs runs from 8:30-5:00pm.

5. What is the fee to exhibit at NARA's Records Administration Conference (RACO)?

The Exhibitor fee is $1650 for an exhibition space.

6. What is the size of an exhibit area?

Each exhibit area is 36 square feet (10' x 10'). Exhibits located in the Atrium Foyer may not exceed 10 feet in height. Exhibits located in the Oceanic Suite may not exceed 8 feet in height. NARA reserves the right to require Exhibitors to adjust exhibited materials to ensure display specifications.

7. What if the size of my exhibit exceeds the specified dimensions of the exhibit area?

If your exhibit will exceed the specified dimensions of the exhibit area, you must purchase the adjacent exhibit area(s) to accommodate the size of your exhibit. Both exhibit spaces must be vacant at the time that you select your exhibit space. Your exhibit may not exceed the dimensions of the exhibit area(s) that you purchased.

8. How are the exhibit spaces assigned?

Exhibit spaces are assigned by the RACO Exhibits Coordinator. In order to reserve your selected exhibit space, payment must be received within 3 business days from the date you select the exhibit space. PLEASE NOTE: NARA reserves the right to move exhibit spaces. If NARA requires a change to an Exhibitor's pre-selected exhibit space, NARA will notify the Exhibitor.

9. Who may occupy my assigned/allocated exhibit space?

Only the registered representatives of the Exhibitor may occupy an exhibit space. Subleasing, reassignment or assignment of part of an exhibit space is strictly prohibited.

10. Who may visit my assigned/allocated exhibit space?

Exhibits will be open to registered RACO attendees without regard to race, color, creed, national origin, physical disability, gender, sexual preference or age. Additionally, every effort will be made by Exhibitors to provide full access to the exhibition for disabled individuals, as stipulated in Section 504 of Public Law 93 112, as amended.

11. What is provided to the Exhibitors?

Exhibitors are provided with a 6' x 30" skirted table, one (1) 20 amp line of electricity, 2 chairs, and one (1) waste basket.

12. How many representatives are included in the exhibit space fee?

The fee includes break service, lunch, conference attendance, and networking reception for two (2) company/agency representatives. Each additional representative over two (2) must pay the full price conference registration fee of $295.00

13. What is the cancellation/refund policy for Exhibitors?

Fees are non-returnable if the Exhibitor cancels within 60-days of the conference. NARA reserves the right to cancel any exhibit space rental for misrepresentation of products to be displayed or nonpayment of exhibit space rental.

14. What payment methods are accepted?

Exhibitors may pay by MasterCard and Visa or by check. Exhibitors must fax or send the Credit Card Authorization Form to the attention of the NARA Exhibits Coordinator. Checks should be made out to NATFB (which is the National Archives Trust Fund Board) and sent to the RACO Exhibits Coordinator. Purchase Orders are not acceptable payment for the RACO 2006 conference. The RACO Exhibits Coordinator will confirm receipt of payment by e-mail within 5 business days.

15. Can we ship equipment to the ITC?

Yes, exhibit materials can be shipped directly to the ITC prior to the conference. The ITC has mandatory off-site X-Ray/Screening procedures for all materials delivered to the Reagan Building. There will be an instruction sheet included in your Exhibitor's package.

Exhibitors are responsible for return shipping of their materials at the end of the conference. Mailing forms/labels are available from the ITC Business Office.

16. Are phone lines/internet accesses available?

Yes, the required ITC Telecommunications Order Forms (Trade Shows) for phone lines/internet access will be provided to you by NARA.

17. When must we set-up our exhibit?

You must set-up your exhibit either between 7:00 p.m. and 9:00 p.m. on Monday, May 08, 2006; or between 6:15 a.m. and 7:15 a.m. on Tuesday, May 09, 2006.

18. When must we strike our exhibit?

You must strike your exhibit between 3:30 p.m. and 4:00 p.m. on Tuesday May 09, 2006.

19. Can Exhibitors attend the conference sessions?

Yes, any registered Exhibitor may attend the conference sessions. The Exhibitor registration includes attendance at the conference sessions.

20. Can we hand out giveaway items or hold a drawing?

Giveaway items are permitted so long as any giveaway items are available to anyone who attends RACO. Drawings are permitted so long as the drawing is open to anyone who attends RACO and attendees do not pay to enter the drawing. In selecting giveaway items and conducting drawings, Exhibitors are encouraged to be sensitive to the ethical rules that are binding on federal employees. Please note, these ethical rules may be interpreted differently by different agencies.

21. May I post signs, displays or exhibits in space other than my exhibit space?

No. Exhibits, signs or displays are prohibited in the public areas or elsewhere in the premises of the host facility.

22. May I use media devices as a means of presentation at my exhibit?

Exhibitors may use media devices so long as the method of demonstration or presentation does not interfere with the conference or other Exhibitors. Megaphones, loudspeakers or similar methods of attracting attention are prohibited. NARA reserves the right to prohibit an Exhibitor from using any media device that interferes with the conference or other Exhibitors.

23. Whom should I contact with questions regarding Exhibitor participation in RACO?

You should contact the RACO Exhibits Coordinator.

24. Who is the RACO Exhibits Coordinator?

The RACO Exhibits Coordinator is:
Elizabeth Sears
RACO Exhibits Coordinator
National Archives and Records Administration
NWM, Room 2200
8601 Adelphi Road
College Park, MD 20740-6001
Tel.: (301) 837 0603
Fax: (301) 837 3698
e-mail: Elizabeth.Sears@nara.gov

25. Who is the RACO event contact at the ITC?

The RACO contact at the ITC is:
Ms. Allegra Green
Assistant Director, Event Planning
Ronald Reagan Building and International Trade Center
1300 Pennsylvania Avenue, NW
Washington, DC 20004
Tel.: (202) 312 1305
Fax: (202) 312 1310
e-mail: greena@itcdc.com
Web: www.itcdc.com

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RACO 2006 EXHIBITORS

RACO continues to grow and provide the latest information on services and products to help you manage records. The following vendors exhibited at RACO 2005:

  • Appligent, Inc.
  • ASRC Aerospace Corporation
  • Bravera, Inc.
  • CEXEC, Inc.
  • Data Dimensions Corporation
  • Document Automation & Production Service (DAPS)
  • EMC Captiva
  • Federal Information and Records Managers (FIRM) Council
  • Hummingbird, Ltd.
  • Iron Mountain Government Services, Inc.
  • Labat-Anderson, Inc.
  • MDY Advanced Technologies, Inc.
  • Millican & Associates, Inc.
  • NARA - Electronic Records Archives Program
  • NARA - Federal Records Center Program
  • NARA - Records Management Training
  • NARA - Targeted Assistance
  • NIH/NITAAC
  • Office Archives
  • Tower Software
  • ZyLAB North America, LLC

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Updated: June 08, 2006

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The U.S. National Archives and Records Administration
8601 Adelphi Road, College Park, MD 20740-6001
Telephone: 1-86-NARA-NARA or 1-866-272-6272