About the National Archives

Office of Administration (NA)

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Acquisition Services Division

  • directs the nation-wide program to acquire the supplies and services needed by NARA units

  • sets agency procurement policy

  • oversees the training of all procurement officials and monitors their adherence to NARA policy and the Federal Acquisition Regulations

Facilities and Personal Property Management Division

  • manages the day-to-day operations and the maintenance of the National Archives Building and the National Archives at College Park (includes food service, workplace health and safety, transportation, and childcare and physical fitness facilities)

  • plans and carries out the emergency response program at the two buildings

  • directs furniture, equipment and mail management programs nationwide

  • publishes a monthly newsletter about NA activities

Financial Services Division

  • combines the funding requests of all NARA units to prepare the proposed agency budget for submission to the Office of Management and Budget (OMB) and to the Congress

  • responds to requests from OMB and the Congress concerning the budget submission

  • oversees all expenditures of the appropriated funds to ensure adherence to plans in the approved budget

  • maintains contact with OMB, the Department of the Treasury, and the General Accounting Office to implement any changes in U.S. Government budgetary and financial policies and procedures

Human Resources Services

  • develops and administers NARA's human resources management programs, including development of policies and provision of advisory and operational human resources services

  • administers the classification, position management, and compensation programs, and provides a full range of recruitment and staffing services

  • processes and controls all personnel actions and maintains official personnel folders for NARA employees

  • performs executive personnel management functions

  • develops policies and procedures and provides advice and assistance on labor and employee relations matters, including performance management, retirement and benefits, awards and suggestion programs, leave, disciplinary and adverse actions, work schedules and flexiplace

  • represents NARA in dealing with the Federal Labor Relations Authority, Merit Systems Protection Board and other third parties

  • negotiates agreements with the American Federation of Government Employees on behalf of NARA

Workforce Strategy and Staffing Services Branch

  • assesses, designs, and implements human capital and workforce planning initiatives

  • plans, develops, and administers agency-wide recruitment strategies and programs

  • provides classification, staffing, and recruitment services to designated NARA organizations

  • develops comprehensive human resources policies and procedures

NARA Organization & Staff Development

  • develops ideas and solutions that improve organizational effectiveness by providing direct support to NARA offices and by building NARA's internal capabilities

  • provides structured training and development programs and customized workshops to NARA employee

Revolving Fund Finance Staff

  • manages the self-sustaining fund that supports the operations of the Office of Regional Records Services (NR)

  • assists NR in the development of rates charged to Federal agencies for storage and servicing their records (based on an analysis of operating costs)

  • handles billing and collection of payments from customer agencies

  • develops, prepares, and distributes financial management reports for the Fund, the Records Center Program and Agency Management

Space and Security Management Division

  • has operating responsibilities in the Washington, DC, area and oversight of nationwide programs
  • administers the physical security contract for the National Archives Building and the National Archives at College Park

  • inspects all NARA-occupied facilities to ensure adherence to health and workplace safety, emergency preparedness, handicapped accessibility, and information security programs nationwide

  • oversees the physical security contracts at the Presidential libraries

  • ensures that only properly cleared individuals have access to national security-classified and other controlled access information

  • administers the NARA nationwide space planning effort and provides advice, procurement services, and coordination of all space acquisition, construction, renovation, and restoration projects

National Archives Trust Fund Division

  • manages the National Archives Trust Fund and the Gift Fund

  • operates the Order Fulfillment and Accounting System, a NARA-wide information technology system that maintains inventory control and generates the data used to calculate the revenue needed to maintain the solvency of the self-sustaining Trust Fund

  • sets prices and collects payments from the sale of reproductions of historical materials in the custody of NARA and items sold at NARA museum stores located in Washington, DC, area facilities and Presidential libraries

  • manages the Gift Fund, which accepts donations and bequests given in support of NARA records-related programs and activities

NARA's organization is based upon the priorities established in Preserving the Past to Protect the Future, the Strategic Plan of the National Archives and Records Administration.

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