NARA Records Schedule - Chapter 12
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August 07, 2007
These operational records relate to audits of NARA programs and contractors, progress reports of actions taken to resolve audit findings, and investigations of possible unlawful activity.
- Audit Administration
- Audits and Investigations
- Electronic Copies of Records Contained in this Chapter
|1299||Word Processing Files and Electronic Mail (E-mail) Records|
|1299-1||Word Processing Files. Documents such as letters, memoranda, reports, handbooks, directives, and manuals recorded on electronic media, such as hard disks or floppy diskettes, after they have been copied to an electronic recordkeeping system, paper, or microform for recordkeeping purposes.||Delete from the word processing system when no longer needed for updating or revision. (GRS 20, item 13 and N1-64-00-4, item 3a)|
|1299-2||E-mail Records. Senders' and recipients' versions of e-mail messages that meet the definition of Federal records, and any attachments to the record messages after they have been copied to an electronic recordkeeping system, paper, or microform for recordkeeping purposes.||Delete from the e-mail system after copying to a recordkeeping system. (GRS 20, item 14 and N1-64-00-4, item 3b)
NOTE: Along with the message text, the recordkeeping system must capture the names of sender and recipients and date (transmission data for recordkeeping purposes) and any receipt data when required.