NARA Records Schedule - Chapter 18
Search the Records Schedule
August 07, 2007
These operational records relate to the National Archives Trust Fund Board, its meetings and bylaws, and its administration of the Trust Fund and Gift Fund which support various archival programs.
|1899||Word Processing Files and Electronic Mail (E-mail) Records|
|1899-1||Word Processing Files. Documents such as letters, memoranda, reports, handbooks, directives, and manuals recorded on electronic media, such as hard disks or floppy diskettes, after they have been copied to an electronic recordkeeping system, paper, or microform for recordkeeping purposes.||Delete from the word processing system when no longer needed for updating or revision. (GRS 20, item 13)|
|1899-2||E-mail Records. Senders' and recipients' versions of e-mail messages that meet the definition of Federal records, and any attachments to the record messages after they have been copied to an electronic recordkeeping system, paper, or microform for recordkeeping purposes.||Delete from the e-mail system after copying to a recordkeeping system. (GRS 20, item 14)
NOTE: Along with the message text, the recordkeeping system must capture the names of sender and recipients and date (transmission data for recordkeeping purposes) and any receipt data when required.