State, Tribal, and Local Governments

Emergency preparedness minimizes damage from any emergency, whether a small-scale building problem or a catastrophic natural disaster. When a records emergency does occur, effective response and recovery actions are necessary to salvage and preserve as many state, tribal, and local government records as possible.

Respond and Recover

Respond as soon as it is safe to enter the area after an emergency and Recover records or cultural property damaged by the emergency.

Immediate Response


Water encountered during an emergency may be contaminated. The most common and dangerous contaminants in water are salt, chlorine and sewage. Contaminants, especially sewage, may require special health precautions. Follow advice of your local health officials. Protective gloves/clothing must be worn at all times when handling contaminated materials.


Information by Media Type

Paper (unbound documents, maps, drawings, posters)

Photographs and Film (prints, negatives, sheets and rolls)

Bound Volumes (books, periodicals)

Audio and Video (tapes, disks)

Electronic Media (hard drives, diskettes, CDs)




A major disaster can strike at any time, endangering precious cultural property and leaving archival holdings vulnerable to damage and destruction in many forms.A pro-active rather than a re-active approach to disaster preparation is the best means we have of mitigating damage from natural disasters or other forms of destruction.