Federal Requirements For Including Recordkeeping In Agency Electronic Information Systems
- 36 CFR 1234.10
requires agencies to establish procedures for addressing records management
requirements, including recordkeeping requirements and disposition, before
approving new electronic information systems or enhancements to existing systems.
Circular A-130, par. 8a (1) (k) requires agencies to incorporate
records management and archival functions into the design, development, and
implementation of information systems.
Circular A-11, Section 300.3 requires that the capital planning
process integrate the planning, acquisition, and management of capital assets
into the budget decision-making process, and is intended to assist agencies
in improving asset management and in complying with the results-oriented requirements.
Paperwork Reduction Act, §3506 par.(f) requires agencies
to implement and enforce applicable records management procedures, including
requirements for archiving information maintained in electronic format, particularly
in the planning, design, and operation of information systems.
Cohen Section 5125(b) requires the Chief Information Officer
to implement policies and procedures of the Paperwork Reduction Act and promote
the effective and efficient design and operation of all major information
assets for which the agency is responsible, including internal audits.
199 provides guidance on identifying high risk information systems
and necessary controls to adequately secure information and ensure it is of
high integrity and available for use. FIPS 199 should be used in conjunction
with NIST 800-37 and NIST 800-53.
Acquisition Regulation (FAR) codifies uniform policies for acquisition
of supplies and services by executive agencies. This includes the purchase
of Information Technology products and services.
View the Records Management Handbook
- Records Management Handbook Home Page
- Federal requirements for including
records management in agency electronic information systems
- Records management language for contracts
- Guidance and resources for integrating records management into electronic information systems
- Toolkit for managing electronic records