Past NARA ERM Guidance
|ATTENTION! The below guidance has been superseded. The information listed below is no longer accurate. For NARA's current guidance please visit www.archives.gov/records-mgmt/policy. Please note that this page is available only as a technical and historical reference. This site will eventually be removed.|
Federal Docket Management System (FDMS)
This FAQ provides guidance on managing and scheduling rulemaking records when agencies convert from a paper-based recordkeeping system to the FDMS electronic recordkeeping system. This guidance was produced in cooperation with the E-Government eRulemaking Program.
To learn more about FDMS visit their website.
Records Management Profile
Establishing a Records Management (RM) Profile in the Federal Enterprise Architecture (FEA) provides agency decision-makers with a framework for incorporating statutory records management requirements and sound records management principles seamlessly into agency work processes, enterprise architectures, and information systems.
Federal Enterprise Architecture (FEA) Records Management Profile:
Electronic Records Management and Recordkeeping Requirements Checklists
These three checklists, developed in partnership with the Department of Treasury, the Department of Interior, and NARA, were designed to assist agencies in embedding records management and electronic recordkeeping requirements into their business processes and the Federal Enterprise Architecture program.
ERM E-Gov Initiative
Analyzes the experience of managers who have been involved in ERM projects, summarizing their accumulated knowledge of factors that can promote successful implementation and identifying the barriers that can impede the progress of enterprise-wide installation.
Recommended Practice: Developing and Implementing an Enterprise-wide Electronic Records Management (ERM) Proof of Concept Pilot
Applies the principles and "best practices" of IT project management to a proof of concept demonstration pilot for ERM whose purpose is to assess whether the solution should be deployed agency-wide.
Guidance for Building an Effective Enterprise-wide Electronic Records Management (ERM) Governance Structure
Defines governance and its importance to the success of IT, the purpose and function of that governance, how project-specific governance (such as those instituted for enterprise-wide ERM) fits within and alongside other established governance structures, and the risks attendant in the absence of good governance.
Recommended Practice: Evaluating Commercial Off-the-Shelf (COTS) Electronic Records Management (ERM) Applications
Summarizes the Environmental Protection Agency's (EPA) experience identifying the COTS products that would best meet the needs of agency staff for both Electronic Document Management (EDM) and Electronic Records Management (ERM).
Guidance for Coordinating the Evaluation of Capital Planning and Investment Control (CPIC) Proposals for ERM Applications
Provides a set of decision points to help determine if office-specific ERM systems should be funded independently or integrated with an agency's enterprise-wide ERM system.
Provides a step-by-step approach to identifying and defining agency specific system requirements as building blocks for agency ERM systems.
Expanding Acceptable Transfer Requirements: Transfer Instructions for Existing E-mail Messages with Attachments
Specifies requirements for transferring existing permanent e-mail messages and their attachments to NARA.
Expanding Acceptable Transfer Requirements: Transfer Instructions for Existing Permanent Electronic Records Scanned Images of Textual Records
Specifies requirements for transferring existing permanent scanned images to NARA.
Expanding Acceptable Transfer Requirements: Transfer Instructions for Permanent Electronic Records DIGITAL PHOTOGRAPHIC RECORDS
Specifies requirements for transferring permanent digital photographic records to NARA.
Expanding Acceptable Transfer Requirements: Transfer Instructions for Permanent Electronic Records RECORDS IN PORTABLE DOCUMENT FORMAT (PDF)
Specifies requirements for transferring permanent PDF records to NARA.
Expanding Acceptable Transfer Requirements: Transfer Instructions for Permanent Electronic Records DIGITAL GEOSPATIAL DATA RECORDS
Specifies requirements for transferring permanent digital geospatial data records to NARA.
Expanding Acceptable Transfer Requirements: Transfer Instructions for Permanent Electronic Records WEB CONTENT RECORDS
Specifies requirements for transferring permanent web content records to NARA.
Guidance on transferring electronic records to NARA
FAQs providing information on transfer requirements for PDF/A-1 files.
Fast-track Guidance Products
Specifies the records management and information technology [IT] terminology associated with Electronic Recordkeeping (ERK).
Presents high level discussions of what electronic recordkeeping [ERK] is in terms of architectures, objectives, and critical success factors.
Summarizes the statutory, legal, regulatory requirements plus internal reasons to move towards electronic recordkeeping (ERK).
Lists questions for IT staff to address before implementing an electronic recordkeeping system, and provides related guidance.
Identifies high-level issues that Records Officers need to consider before initiating any discussion about moving towards electronic recordkeeping.
Provides an overview of basic concepts about typical records management functions and overall records management program functions.
Examples of System Functions for Electronic Recordkeeping (ERK) and Electronic Records Management (ERM)
Gives examples of detailed system functions that an ERKS or ERM system might need to perform in order to satisfy basic records management functions.
Provides a survey questionnaire for gathering baseline organizational information for developing records management system requirements or evaluating ERM and ERK solutions.
Provides a guide to identify some typical cost categories and possible benefits of an existing RM system, or of the alternative ERM/ERK solutions.
A user's guide for Fast Track PowerPoint Briefings
Provides the longer version of a presentation that can be used in raising awareness about electronic recordkeeping as part of planning for such systems.
Provides a presentation that can be used in raising awareness about electronic recordkeeping as part of planning for such systems.
Managing Web Records
Explores some of the applications that characterize the emerging web and their impact on records management.
NARA Guidance on Instant Messaging
FAQs covering the definition and scheduling of Instant Messaging records.
NARA Guidance on Digital Audio and Video Records
This FAQ is provided to Federal agencies to assist them in meeting their records management responsibilities under 44 U.S.C. ch. 31. Agency records officers can use this FAQ as a technical resource in working with staff that create and manage digital audio and video records.
NARA Guidance on Optical Storage Media
Frequently Asked Questions (FAQs) about Optical Storage Media: Storing Temporary Records on CDs and DVDs
This FAQ is provided to Federal agencies to assist them in meeting their records management responsibilities under 44 U.S.C. ch. 31.
This set of Frequently Asked Questions provides a brief overview of optical media from a records management perspective.
NARA Guidance on Sustainable Formats for Electronic Records
This FAQ is provided to Federal agencies to assist them in meeting their records management responsibilities under 44 U.S.C. Ch. 31. Agencies can use this information when selecting and implementing formats for long-term electronic records, and when business needs necessitate formats not specifically addressed by existing NARA guidance.
NARA Guidance on Electronic Signatures
Provides detailed guidance on retaining and managing PKI-unique administrative records.
Discusses the records management principles that apply to electronic signature technology generally.
Provides records management guidance to Federal agencies for PKI digital signature authenticated and secured electronic transaction records.