Federal Records Management

AC 12.2011

September 9, 2011

MEMORANDUM TO FEDERAL AGENCY RECORDS OFFICERS: Unprecedented Amount of Rainfall and Flooding in the Washington, DC, Area

This past week has brought an unprecedented amount of rainfall to the Washington, DC, area. It is possible that your agency may be affected by flooding from these storms.

The National Archives and Records Administration (NARA) recommends that you contact your local records managers to prepare for the implementation of your agency’s records disaster preparedness plans. If your agency does not have a records management disaster preparedness plan, please refer to http://www.archives.gov/preservation/records-emergency/federal.html#prepare to find emergency preparations guidance including a records emergency toolkit.

Depending on your circumstances, it may be necessary for your agency to implement a records recovery operation. For advice and assistance on records recovery operations please refer to:


On this website you will find a template for contracting for records recovery services:


You will also find a list of records recovery vendors. This list of vendors is provided by the National Archives and Records Administration (NARA) for informational purposes. Inclusion on the list should not be viewed as an endorsement of the quality of the vendor's services.

NARA’s staff is available to provide additional information and guidance. The following are points of contact for national records recovery and records management advice from NARA:

  • For advice on records recovery issues, please contact Doris Hamburg, NARA’s Director of the Preservation Programs Division on 301-837-1785 or via email at doris.hamburg@nara.gov or Mary Lynn Ritzenthaler, Chief of the Conservation Branch on 301-837-2906 or via email at marylynn.ritzenthaler@nara.gov.
  • For advice and assistance on records management issues, including to report on the emergency destruction of records under 36 CFR 1229.10 or the loss of records under 36 CFR 1230.14, please contact the appraisal archivist or senior records analyst assigned to your agency. Please see a list of agency staff assignments and points of contact at http://www.archives.gov/records-mgmt/appraisal/index.html.

Chief Records Officer for the
U.S. Government