Records Managers

AC 35.2014

September 26, 2014

MEMORANDUM TO FEDERAL AGENCY CONTACTS:  Release of NARA Bulletin 2014-05: Guidance on NARA-Created Transfer Requests

I am pleased to announce that we have issued NARA Bulletin 2014-05, NARA-Created Transfer Records.

This Bulletin establishes a time period for agencies to take action on NARA-created Transfer Requests (TR) in the Electronic Records Archives (ERA). NARA typically creates TRs for permanent records located in Federal Records Centers and are eligible for legal transfer as a convenience for agencies. These TRs then have to be proposed by the agencies for action.

Under this Bulletin, all NARA-created TRs will expire 15 months after creation in ERA if the agency has not taken action. Additionally, all NARA-created Standard Forms 258, Agreement to Transfer Records to the National Archives of the United States (SFs 258), which have not yet been submitted to NARA will expire two months after the issuance of this Bulletin.

The purpose for establishing an expiration date for NARA-created ERA TR is to ensure that they contain the most current information about the records.

PAUL M. WESTER, JR.
Chief Records Officer
for the U.S. Government

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