Federal Records Management

NWM 22.2010

June 16, 2010

MEMORANDUM TO FEDERAL AGENCY RECORDS CONTACTS: Summary Report of Electronic Records Scheduling and Transfer Activities, FY 2005-FY 2009

I am pleased to announce the publication of NARA's summary report on agency electronic records scheduling and transfer activities from FY 2005 through FY 2009. The report is now available on the NARA web site at http://www.archives.gov/records-mgmt/resources/e-records-report.pdf.

Looking back five years, NARA issued Bulletin 2006-02, NARA Guidance for Implementing Section 207(e) of the E-Government Act of 2002, in December 2005 requiring all Federal agencies to identify and schedule their electronic records and to transfer to NARA electronic records that are permanently valuable. Bulletin 2006-02, along with subsequent related NARA bulletins and the E-Government Act provisions, outlined the goals and responsibilities for NARA and Federal agencies under the Electronic Records Project.

The Bulletin also established a Government-wide deadline of September 30, 2009, for agencies to submit records schedules to NARA for all their existing electronic records. As part of the Electronic Records Project, NARA requested status reports from agencies and tracked progress towards meeting this goal.

As detailed in the summary report, when the September 30 deadline arrived, NARA had received electronic records scheduling reports from 160 of 240 Federal agencies for a 67 percent response rate. Of the reporting agencies, 42 percent were considered low risk, with records schedules submitted for 90 percent or more of their existing electronic records. Twenty-five percent of the reporting agencies were categorized as moderate to high risk, having submitted records schedules to NARA for less than 90 percent of their electronic records. Between FY 2005 and FY 2009, NARA staff received and approved records schedules covering 2,404 series of electronic records.

We are looking forward to continuing our partnership to identify and schedule electronic records, and to transfer permanent electronic records to NARA. It is an important activity, critical to all agencies' missions and to NARA's as well.

If you have any questions about the report, please contact your appraiser who can provide any additional information you might need. If you do not know who your assigned appraiser is, you will find a list of the appraisal and scheduling work group and regional contacts on the NARA website at http://www.archives.gov/records-mgmt/appraisal/ .

Modern Records Programs