Federal Records Management

PRMD Strategy Questions to Consider

We welcome your insights on any topic you think could help solve the problems of providing practical and efficient access to electronic information while protecting information that needs to be protected.  However, we provide below a few questions that you might choose to consider in your response.

  • Should only records be managed, or should all information be managed?  When is the distinction between record and non-record helpful, if at all?

  • Is the records lifecycle model still useful, or are uses of information so overlapped that a continuum or some other model would provide a better framework for planning and action?

  • What model of government information management would minimize friction between information systems, the archive, and public access, and would therefore be most scalable?

  • Should one system manage all information or should many systems work well together to achieve the overall goal?  What steps could we take to move toward the preferred model?

  • What steps can we take to increase adoption of the preferred model in Federal agencies so more electronic information will be well-managed? 
    • What steps can we take to make the preferred model easy to deploy?
    • What steps can we take to make the preferred model affordable?

  • Must information be removed from its operational environment in order to be physically transferred to and accessioned by the archives?  What other models might work?

  • Must information be accessioned in order to be made available to the public?  Might some temporary information be made public, or some permanent information be made public immediately after creation but before accessioning?  How should creators and the archives operate in order to support superior public access to government information?

  • Rather than moving the information to the access tools, could the access tools be moved to the information?  What would it look like to do this?

  • On the other hand, what would NARA’s IT infrastructure need to look like if all permanent information were housed at NARA and NARA managed all access to it?

  • What would be the most effective role NARA could play, or what are the most effective steps it could take,  to reach its ultimate goal of providing access to all permanently valuable government information as soon as it could be made public?