Records Managers

Records Control Schedules

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Tip 1: Use Phrases in Quotes

Example:  "audit files"

Without quotation marks, any page containing the words "audit" OR "files" will appear in results.
When surrounded by quotation marks, the words are treated as a phrase and only pages with the exact phrase "audit files" will appear in results. This is the most powerful query refinement technique.

Tip 2: Use a Plus (+) or Minus (-) Sign to Require or Reject Words

Example:  audit files +system -withdrawn

You can require that the word "system" be in any documents in the results list by placing a plus (+) sign before it.
You can reject words with the minus (-) sign.
In the example, no documents with the word "withdrawn" will appear on the results page unless a search engine is programmed to make them appear above the regular results list.

Tip 3: Combine Tips 1, 2

Example:  audit files +"Internal Revenue Service" +system

By combining phrases with a plus (+) or minus (-) sign, and capitalizing where it's appropriate, you can increase the relevance of search results.

Tip 4: Spell Out All Acronyms

Example:  Internal Revenue Service (IRS)

Avoid using acronyms for instance: IRS for Internal Revenue Service can be mistaken for another acronym such as IRS-CI and effect search results.

Tip 5: Searching by Job Number

Example:  N1-016-00-001

NOTE: You MUST enter the job number in the correct format. Consult the SF 15 Numbering Key if necessary.


RG-0440: Medicare & Medicaid Services, Centers for

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Title Number/Filename
Policy and Precedent Files Inactive DAA-0440-2012-0001
Enrollment Certifications Inactive DAA-0440-2012-0003
National Database Services Tracking Analysis and Reporting System DAA-0440-2012-0004
Patient Protection and Affordable Care Act - Private Health Insurance Systems DAA-0440-2012-0005
Learning Management System (Surveyors) DAA-0440-2012-0006
Payment Recovery Information System (PRIS) Inactive DAA-0440-2012-0007
Medicaid State Plans: Recordkeeping Copy Inactive DAA-0440-2012-0008
Data Collection Secondary to Coverage Decision (DCSCD) System Inactive DAA-0440-2012-0009
Office of Inspector General Hotline Database Inactive DAA-0440-2012-0011
State Health Insurance and Assistance Program National Performance Reporting System (SHIP-NPR) Inactive DAA-0440-2012-0012
Chronic Condition Data Repository (CCDR) Inactive DAA-0440-2012-0013
Accountable Care Organizations Pioneer - Medicare Shared Savings Program (ACO Pioneer) DAA-0440-2012-0014
Graduate Medical Education (GME) Agreements DAA-0440-2012-0015
Educational Publications Inactive DAA-0440-2012-0016
Medicaid Drug Rebate System (MDR) DAA-0440-2012-0018
Compromised Numbered Checklist (CNC) Database Inactive DAA-0440-2013-0001
Medicare Part B Drug Average Sales Price (ASP) DAA-0440-2013-0003
Briefing Books for Senior Staff Within the Office of the Administrator Inactive DAA-0440-2013-0004
National Health Accounts Estimates Inactive DAA-0440-2013-0006
Pre-Existing Condition Insurance Plan - State Board Programs DAA-0440-2013-0007
Medicare Contractor Agreement Files Inactive DAA-0440-2013-0008
Contract Monitoring Files Inactive DAA-0440-2013-0009
State Health Insurance and Assistance Program / National Performance Reporting System Inactive DAA-0440-2013-0010
Provider-Based Attestations Inactive DAA-0440-2013-0011
Safety, Occupational Health, and Environmental Records DAA-0440-2013-0012
Vulnerabilities/Corrective Actions for Improper Payment Billing Errors DAA-0440-2014-0001
Open Payments System DAA-0440-2014-0002
Health Insurance Exchange (HIX) DAA-0440-2014-0003
Bucket 1 - Leadership and Operations DAA-0440-2015-0001
Bucket 2-Administrative Management DAA-0440-2015-0002
Bucket 3 - Financial Records DAA-0440-2015-0004
Bucket 4-Enrollment Records DAA-0440-2015-0006
Bucket 5- Beneficiary Records DAA-0440-2015-0007
Bucket 6 - Provider and Health Plan Records DAA-0440-2015-0008
Bucket 7 - Research and Program Analysis DAA-0440-2015-0009
Bucket 8-Public outreach and engagement DAA-0440-2015-0011
Bucket 9 -Compliance and Integrity DAA-0440-2015-0012
Records of the Section 1011 Program DAA-0440-2016-0002
Initial Enrollment Questionnaire (IEQ) Inactive N1-440-00-001
Year 2000 (Y2K) Project Files N1-440-00-002
Medicaid Records Schedule Inactive N1-440-00-003
Matrix (MTX) Database System Inactive N1-440-00-005
Provider / Supplier and Durable Medical Equipment - Supplier Application Inactive N1-440-01-001
Health Care Financing Administration (HCFA) and Health Care Common Procedure Codes (HCPCS) - Common Procedures Codes N1-440-01-002
Medicaid State Plans and Amendments Files Inactive N1-440-01-003
Clinical Laboratory Improvement Amendments (CLIA) Inactive N1-440-01-004
Medicare Secondary Payer Files Inactive N1-440-01-005
Health Maintenance Organization Official Compliance Files Inactive N1-440-01-006
Press Release Files Inactive N1-440-02-001
Office of Hearing Records Inactive N1-440-02-002
Year 2000 (Y2K) Project Files N1-440-03-001
Consumer Research Records Inactive N1-440-04-001
Medicare Claims Processing Systems Inactive N1-440-04-003
Audiovisual Records N1-440-05-001
Rulemaking Record for Regulations Inactive N1-440-05-002
Office of the Administrator Inactive N1-440-07-001
Clinical Laboratory Improvement Amendments (CLIA) Records Inactive N1-440-08-001
Equal Employment Opportunity (EEO) Records Inactive N1-440-09-001
Administrative Enforcement Simplification Tool (ASET) Inactive N1-440-09-002
Health Care Quality Improvement System (HCQIS) Inactive N1-440-09-003
Medicare Advantage and Rx Plan Operations (MARPO) Inactive N1-440-09-004
Medicare Appeals System (MAS) Inactive N1-440-09-005
Medicare Beneficiary Enrollment System Inactive N1-440-09-006
Medicare Pricing Systems Inactive N1-440-09-008
Medicaid Integrity System (MIS) Inactive N1-440-09-009
Medicare Utilization Data Collection and Access System (MUDCAS) Inactive N1-440-09-010
Payment Quality Review Systems (PQRS) Inactive N1-440-09-011
Retiree Drug Subsidy (RDS) Inactive N1-440-09-012
Website Records Inactive N1-440-09-013
Healthcare Integrated General Ledger Accounting System (HIGLAS) Inactive N1-440-09-014
Integrated Data Repository (IDR) Inactive N1-440-09-015
Medicare Financial Management and Payment Systems (MFMPS) Inactive N1-440-09-016
Provider Enrollment System (PES) Inactive N1-440-09-018
Strategic Work Information Folder Transfer (SWIFT) Freedom of Information Act Module Inactive N1-440-09-019
Medicare Health Plan Organization Records Inactive N1-440-10-001
Continuity Assessment Record and Evaluation (CARE) Assessments N1-440-10-002
Personal Health Record (PHR) Pilots System Inactive N1-440-10-003
Data Use Agreements Inactive N1-440-10-004
Centers for Medicare and Medicaid Services (CMS) Leadership Records Inactive N1-440-10-005
General Inquiries/Correspondence Inactive N1-440-10-006
Common Working File (CWF) Inactive N1-440-10-007
Centers for Medicare & Medicaid Services (CMS) Online Registration System Inactive N1-440-10-008
Idea Exchange Records Inactive N1-440-11-001
Agency Pilot Projects Inactive N1-440-11-002
Continuity Assessment and Record Evaluation (CARE) System N1-440-11-003
Demonstration Records Inactive N1-440-11-004
Medicare Beneficiary Correspondence Files N1-440-85-002
Intermediary Accounting Data N1-440-86-001
End Stage Renal Disease Cost Reports N1-440-87-001
Telecommunications, Records and Mail Section N1-440-87-002
Medicare A and B Claim Files N1-440-89-001
Research and Development N1-440-89-002
Regulatory Reform Task Force N1-440-89-003
Medicare Hospital Mortality Information N1-440-89-004
Internal Review Control Task Force Subject Files N1-440-89-005
Sample Medicare Payments Records N1-440-91-001
End Stage Renal Disease (ESRD) Exception Requests N1-440-91-002
Posters N1-440-92-001
Medicare Geographic Classification Review Board (MGCRB) Records N1-440-93-002
Medicare and Medicaid Automated Data Systems N1-440-93-003
Health Maintenance Organization Files N1-440-93-004
Medicaid Bureau Records N1-440-94-001
Physician Practice Cost and Income Survey (PPCIS) N1-440-94-002
Administrative / Management Records N1-440-95-001
Medicare / Medicaid and Quality Assurance N1-440-96-001
Health Care Financing Administration (HCFA) - Administrative / Management Records N1-440-97-001
Demonstrations N1-440-98-001
Adjusted Community Rate (ACR) Proposal N1-440-98-002
User Access Logs N1-440-99-001
Application Files N1-440-99-002
Health Standards and Quality Bureau N1-440-99-003
Teaching Hospital Medical Record Audit Files NC1-440-78-01
Medicare Program Files NC1-440-79-01
Health Care Financing Administration Records Retention and Disposal Schedule NC1-440-79-02
Utilization Review Files NC1-440-80-01
Health Care Financing Administration (HCFA) Grant Files NC1-440-80-03
Group Health Plans Operations Staff Program NC1-440-80-04
Machine-Readable Systems of Records Bureau of Support Services NC1-440-81-01
Medicare Claims NC1-440-81-02
Medicare Claims Records Already Covered by BHI-G-40-2/2A and BHI-G-40-2/2B NC1-440-82-01
Regional Office Medicaid Records NC1-440-82-04
Part A Medicare Claims Records NC1-440-83-01
Part B Medicare Claims Records NC1-440-83-02
Intermediary and Carrier Letter of Credit Files NC1-440-84-01
Medicare Benefit Check Records NC1-440-84-02
Health Care Financing Administration (HCFA) Regional Office Medicaid Records NC1-440-85-01
Medicare Beneficiary Correspondence Files NC1-440-85-02