Records Managers

Records Control Schedules

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Accordion

Tip 1: Use Phrases in Quotes

Example:  "audit files"

Without quotation marks, any page containing the words "audit" OR "files" will appear in results.
When surrounded by quotation marks, the words are treated as a phrase and only pages with the exact phrase "audit files" will appear in results. This is the most powerful query refinement technique.

Tip 2: Use a Plus (+) or Minus (-) Sign to Require or Reject Words

Example:  audit files +system -withdrawn

You can require that the word "system" be in any documents in the results list by placing a plus (+) sign before it.
You can reject words with the minus (-) sign.
In the example, no documents with the word "withdrawn" will appear on the results page unless a search engine is programmed to make them appear above the regular results list.

Tip 3: Combine Tips 1, 2

Example:  audit files +"Internal Revenue Service" +system

By combining phrases with a plus (+) or minus (-) sign, and capitalizing where it's appropriate, you can increase the relevance of search results.

Tip 4: Spell Out All Acronyms

Example:  Internal Revenue Service (IRS)

Avoid using acronyms for instance: IRS for Internal Revenue Service can be mistaken for another acronym such as IRS-CI and effect search results.

Tip 5: Searching by Job Number

Example:  N1-016-00-001

NOTE: You MUST enter the job number in the correct format. Consult the SF 15 Numbering Key if necessary.

 

Department of State

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Organization NameRecord Group
  International Conferences, Commissions, and Expositions 0043
  State, General Records of the Department of 0059
  Boundary and Claims Commissions and Arbitrations 0076
  Foreign Service Posts of the Department of State 0084
  War Information, Office of 0208
  Philippine War Damage Commission 0268
  Displaced Persons Commission 0278
  Information Agency, U.S. 0306
  Interdepartmental and Intradeparmental Committees (State Department) 0353
  Arms Control and Disarmament Agency, U.S. 0383
  High Commission for Germany, U.S. 0466
  Foreign Assistance Agencies, U.S., 1948-1961 0469
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