Records Managers

Records Control Schedules

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Tip 1: Use Phrases in Quotes

Example:  "audit files"

Without quotation marks, any page containing the words "audit" OR "files" will appear in results.
When surrounded by quotation marks, the words are treated as a phrase and only pages with the exact phrase "audit files" will appear in results. This is the most powerful query refinement technique.

Tip 2: Use a Plus (+) or Minus (-) Sign to Require or Reject Words

Example:  audit files +system -withdrawn

You can require that the word "system" be in any documents in the results list by placing a plus (+) sign before it.
You can reject words with the minus (-) sign.
In the example, no documents with the word "withdrawn" will appear on the results page unless a search engine is programmed to make them appear above the regular results list.

Tip 3: Combine Tips 1, 2

Example:  audit files +"Internal Revenue Service" +system

By combining phrases with a plus (+) or minus (-) sign, and capitalizing where it's appropriate, you can increase the relevance of search results.

Tip 4: Spell Out All Acronyms

Example:  Internal Revenue Service (IRS)

Avoid using acronyms for instance: IRS for Internal Revenue Service can be mistaken for another acronym such as IRS-CI and effect search results.

Tip 5: Searching by Job Number

Example:  N1-016-00-001

NOTE: You MUST enter the job number in the correct format. Consult the SF 15 Numbering Key if necessary.


Department of the Interior

Go up one directory level

Organization NameRecord Group
  Fish and Wildlife Service, U.S. 0022
  Interior, Office of the Secretary of the 0048
  Land Management, Bureau of 0049
  Geological Survey, U.S. 0057
  Mines, U.S. Bureau of 0070
  Indian Affairs, Bureau of 0075
  National Park Service 0079
  Reclamation, Bureau of 0115
  Territories, Office of 0126
  Panama Canal 0185
  Interagency Committees and Councils Coordinating Water Use Programs 0315
  Alaska Railroad 0322
  Heritage Conservation and Recreation Service 0368
  Saline Water, Office of 0380
  Indian Arts and Crafts Board 0435
  Surface Mining Reclamation and Enforcement, Office of 0471
  Minerals Management Service 0473
  Historic American Buildings Survey (HABS)/Historic American Engineering Record (HAER) Division 0515
  Ocean Energy Management, Bureau of (BOEM) 0589