Records Control Schedules
Tip 1: Use Phrases in Quotes
Example: "audit files"
Without quotation marks, any page containing the words "audit" OR "files" will appear in results.
When surrounded by quotation marks, the words are treated as a phrase and only pages with the exact phrase "audit files" will appear in results. This is the most powerful query refinement technique.
Tip 2: Use a Plus (+) or Minus (-) Sign to Require or Reject Words
Example: audit files +system -withdrawn
You can require that the word "system" be in any documents in the results list by placing a plus (+) sign before it.
You can reject words with the minus (-) sign.
In the example, no documents with the word "withdrawn" will appear on the results page unless a search engine is programmed to make them appear above the regular results list.
Tip 3: Combine Tips 1, 2
Example: audit files +"Internal Revenue Service" +system
By combining phrases with a plus (+) or minus (-) sign, and capitalizing where it's appropriate, you can increase the relevance of search results.
Tip 4: Spell Out All Acronyms
Example: Internal Revenue Service (IRS)
Avoid using acronyms for instance: IRS for Internal Revenue Service can be mistaken for another acronym such as IRS-CI and effect search results.
Tip 5: Searching by Job Number
NOTE: You MUST enter the job number in the correct format. Consult the SF 15 Numbering Key if necessary.
RG-0564: Alcohol and Tobacco Tax and Trade Bureau
|TTB Program Records||DAA-0564-2013-0003|
|Chief Counsel Program Records||DAA-0564-2013-0004|
|Records from the Headquarters Offices||DAA-0564-2013-0005|
|Executive and Senior Management Records||DAA-0564-2013-0008|
|Permits On-Line (PONL)||DAA-0564-2013-0009|
|Chief Counsel Litigation Case Files||DAA-0564-2015-0001|
|Auto Audit System||N1-564-09-001|
|Rockville Laboratory Imaging System (RLIS)||N1-564-09-004|
|COLA's (Certificate of Label Approval) Formula Modernization (CFM)||N1-564-09-006|
|Tobacco Tax and Trade Bureau (TTB) Intranet Website||N1-564-09-007|
|Laboratory Information Management System (LIMS)||N1-564-09-008|
|Special Occupational Tax/Floor StockTax System||N1-564-09-009|
|Integrated Revenue Information System (IRIS) Inputs and Master Files||N1-564-09-010|
|Certificate of Label Approval (COLA's) Online||N1-564-09-012|
|Integrated Library Management System (ILMS)||N1-564-09-013|
|Training Curriculum Materials and Associated Information Case Files||N1-564-11-001|