Records Managers

Records Control Schedules

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Tip 1: Use Phrases in Quotes

Example:  "audit files"

Without quotation marks, any page containing the words "audit" OR "files" will appear in results.
When surrounded by quotation marks, the words are treated as a phrase and only pages with the exact phrase "audit files" will appear in results. This is the most powerful query refinement technique.

Tip 2: Use a Plus (+) or Minus (-) Sign to Require or Reject Words

Example:  audit files +system -withdrawn

You can require that the word "system" be in any documents in the results list by placing a plus (+) sign before it.
You can reject words with the minus (-) sign.
In the example, no documents with the word "withdrawn" will appear on the results page unless a search engine is programmed to make them appear above the regular results list.

Tip 3: Combine Tips 1, 2

Example:  audit files +"Internal Revenue Service" +system

By combining phrases with a plus (+) or minus (-) sign, and capitalizing where it's appropriate, you can increase the relevance of search results.

Tip 4: Spell Out All Acronyms

Example:  Internal Revenue Service (IRS)

Avoid using acronyms for instance: IRS for Internal Revenue Service can be mistaken for another acronym such as IRS-CI and effect search results.

Tip 5: Searching by Job Number

Example:  N1-016-00-001

NOTE: You MUST enter the job number in the correct format. Consult the SF 15 Numbering Key if necessary.


Department of Transportation

Go up one directory level

Organization NameRecord Group
  Public Roads, Bureau of 0030
  Civil Aeronautics Board 0197
  Defense Transportation, Office of 0219
  Federal Aviation Administration 0237
  Maritime Administration 0357
  St. Lawrence Seaway Development Corporation 0367
  Transportation, General Records of the Department of 0398
  Federal Railroad Administration 0399
  Federal Highway Administration 0406
  Federal Transit Administration 0408
  National Highway Traffic Safety Administration 0416
  Railway Association, U.S. 0464
  Research and Innovative Technology Administration (Transportation) 0467
  Federal Motor Carrier Safety Administration 0557
  Transportation Statistics, Bureau of 0570
  Pipeline and Hazardous Materials Safety Administration 0571