Records Managers

General Records Schedules (GRS)

Contact the GRS Team

Is the GRS lacking an item you think should be there? Is something there that shouldn't be? Are you having difficulty interpreting an item? Please tell us! Send to GRS_Team@nara.gov.

Hot Off the Press: Six New Draft Schedules Released for Comment

The GRS Team has completed drafts of six new schedules, the first in its five-year plan for completely rewriting the GRS. Federal agencies have been invited to review these drafts throughout May. Once agency comments are adjudicated, revised drafts will be published in the Federal Register and comments solicited from the public. These new schedules and their appraisal memoranda, can be downloaded from the links below. If you wish to comment, please use the comment form also downloadable just below. Send your completed comment form to GRS_Team@nara.gov.

GRS Schedule Review Comment Form

DAA-GRS-2013-0001: Input Records, Output Records, and Electronic Copies

  • Crosswalk from DAA-GRS-2013-0001 to Old GRS

DAA-GRS-2013-0002: Records Related to Records and Information Management

  • Crosswalk from DAA-GRS-2013-0002 to Old GRS

DAA-GRS-2013-0003: Financial Management Records

  • Crosswalk from DAA-GRS-2013-0003 to Old GRS

DAA-GRS-2013-0004: Records Related to System Development

  • Crosswalk from DAA-GRS-2013-0004 to Old GRS

DAA-GRS-2013-0005: Records re Info Technology Infrastructure & System Maintenance

  • Crosswalk from DAA-GRS-2013-0005 to Old GRS

DAA-GRS-2013-0006: Information Systems Security Records

  • Crosswalk from DAA-GRS-2013-0006 to Old GRS

Updates on Other Pending Schedules

New schedule for Grants Management

  • Research and schedule development in progress. A draft schedule should be available late summer.
  • Questions? Susan Means

New schedules for Information Access and Protection

  • A schedule has been drafted and is being discussed with stakeholders. Look for a draft available for general comment in mid-summer.
  • Questions? Galen Wilson

Useful Info about the GRS Restructuring Project

Search the GRS

Open this [PDF]. Type Ctrl+F to open a search window.

Download the GRS

Download the entire GRS--text, indexes, and transmittal memos in PDF or Word.

Quick links

Introduction to the General Records Schedules

Schedule 1. Civilian Personnel Records

Schedule 2. Payrolling and Pay Administration Records

Schedule 3. Procurement, Supply, and Grant Records

Schedule 4. Property Disposal Records

Schedule 5. Budget Preparation, Presentation, and Apportionment Records

Schedule 6. Accountable Officers' Accounts Records

Schedule 7. Expenditure Accounting Records

Schedule 8. Stores, Plant, and Cost Accounting Records

Schedule 9. Travel and Transportation Records

Schedule 10. Motor Vehicle Maintenance and Operations Records

Schedule 11. Space and Maintenance Records

Schedule 12. Communications Records

Schedule 13. Printing, Binding, Duplication, and Distribution Records

Schedule 14. Information Services Records

Schedule 15. Housing Records

Schedule 16. Administrative Management Records

Schedule 17. Cartographic, Aerial Photographic, Architectural, and Engineering Records

Schedule 18. Security and Protective Services Records

Schedule 19. RESERVED

Schedule 20. Electronic Records 

FAQs on Using Schedule 20 

Schedule 21. Audiovisual Records 

Schedule 22. Inspector General Records (WITHDRAWN)

Schedule 23. Records Common to Most Offices Within Agencies

Schedule 24. Information Technology Operations and Management Records

Schedule 25. Ethics Program Records

Schedule 26. Temporary Commissions, Boards, Councils and Committees

Schedule 27. Records of the Chief Information Officer

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Indexes:

Transmittals:

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