Records Managers

General Records Schedules (GRS)

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Recent Updates

The GRS Team is happy to announce the impending publication of GRS Transmittal 23. This transmittal will make available five new General Records Schedules:

GRS 1.1: General Financial Management Records
GRS 1.2: Grant & Cooperative Agreement Records
GRS 3.1: General Technology Management Records
GRS 3.2: Information System Security Records
GRS 4.3: Input Records, Output Records, and Electronic Copies

The transmittal should be issued in early September. The GRS Team will be holding a briefing for agencies on the new transmittal on Thursday, September 11 at 9:30 a.m. Eastern in McGowan Theater at Archives I.

Members of the GRS Team will be available after the meeting until noon for questions.  If you are planning to attend the in-person briefing please RSVP to no later than Monday, September 8.

For those unable to attend in person, the GRS Team will also be holding a web version of the briefing on Wednesday, September 17 at 1:00 p.m. Eastern. Dial-in instructions are provided below.

To connect to the web conference:
Toll-free number (to dial-in): 888-331-6674
Meeting access code: 1324110

Useful Info about the GRS Restructuring Project

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Download the GRS

Download the entire GRS--text, indexes, and transmittal memos in PDF or Word.

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Introduction to the General Records Schedules

Schedule 1. Civilian Personnel Records

Schedule 2. Payrolling and Pay Administration Records

Schedule 3. Procurement, Supply, and Grant Records

Schedule 4. Property Disposal Records

Schedule 5. Budget Preparation, Presentation, and Apportionment Records

Schedule 6. Accountable Officers' Accounts Records

Schedule 7. Expenditure Accounting Records

Schedule 8. Stores, Plant, and Cost Accounting Records

Schedule 9. Travel and Transportation Records

Schedule 10. Motor Vehicle Maintenance and Operations Records

Schedule 11. Space and Maintenance Records

Schedule 12. Communications Records

Schedule 13. Printing, Binding, Duplication, and Distribution Records

Schedule 14. Information Services Records

Schedule 15. Housing Records

Schedule 16. Administrative Management Records

Schedule 17. Cartographic, Aerial Photographic, Architectural, and Engineering Records

Schedule 18. Security and Protective Services Records

Schedule 19. RESERVED

Schedule 20. Electronic Records

FAQs on Using Schedule 20

Schedule 21. Audiovisual Records

Schedule 22. Inspector General Records (WITHDRAWN)

Schedule 23. Records Common to Most Offices Within Agencies

Schedule 24. Information Technology Operations and Management Records

Schedule 25. Ethics Program Records

Schedule 26. Temporary Commissions, Boards, Councils and Committees

Schedule 27. Records of the Chief Information Officer



Page Updated: August 26, 2014

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