Digitizing for Preservation and Access: Past is Prologue

The 23rd Preservation Conference

March 26, 2009


In 2007, the National Archives Preservation Conference focused on the essential components of the digitization process and on common issues that would influence reformatting decisions and approaches. It was geared to benefiting institutions that were contemplating entering, or may have had just entered, the digitization arena.

In 2009, we presented Digitizing for Preservation and Access: Past is Prologue. It focused on institutional approaches, case studies, standards and management techniques for projects and programs that were either underway or already completed. Thus, the discussion had moved from the experimental and theoretical to examining and learning from what has already been done.

Our intent was for attendees to leave the conference with an understanding of what digitizing choices were appropriate for their institution, based in part on lessons learned and new ground broken by other institutions, large and small.


Digitizing for Preservation and Access: Past is Prologue explored:

  • Digitization approaches from a few different institutions
  • Federal guidelines and approaches to long-term management
  • Archival and preservation preparation for digitizing records
  • Public interface and providing access
  • Case studies in digitization from a variety of institutions.




Digitization, Preservation, and the Future of the Archive

Dr. Paul Conway, Associate Professor - School of Information

University of Michigan, Ann Arbor, MI

Digitization at the National Archives and Records Administration

Doris Hamburg, Director of Preservation Programs and James Hastings, Director of Special Media Archives Services Division

National Archives, College Park, MD

Business Models for Large-scale Digitisation Projects at The National Archives UK

Dr. Anna Buelow, Head of Preservation

The National Archives, Richmond, Surrey, UK

Looking Back: Observations on the Digital Initiatives from the 1980s to the Present

Carl Fleischhauer, Technical Coordinator - National Digital Library Program

Library of Congress, Washington, DC

Evaluating Image Quality

Michael Stelmach, Manager of Digital Conversion Services

Library of Congress, Washington, DC

The Electronic Records Archives System and Trusted Repositories

Fynnette Eaton, Consultant to the Electronic Records Archive

National Archives, College Park, MD

The Evolving Role of Conservation in Digital Partnership Projects at the National Archives

Amy Lubick, Conservator

National Archives, College Park, MD

Digitizing the Aldo Leopold Papers: Preservation / Conservation Issues

David Null, Director, University Archives and Records Management Services

University of Wisconsin, Madison, WI

Shifting Gears: Digitizing for Access

Daniel Santamaria, Assistant University Archivist - Mudd Manuscript Library

Princeton University, Princeton, NJ

Reference Services in the Digital Age

Dr. Edward C. Papenfuse, Maryland State Archivist

Maryland State Archives, Annapolis, MD

Thank God for Michigan

Mark Harvey, State Archivist

Archives of Michigan, Lansing, MI

Public Access to Fully Digitized Collections at the Archives of American Art

Karen Weiss, Information Resources Manager

Archives of American Art, Smithsonian Institution, Washington, DC

Behind the Screen: Successfully Managing Content for Delivery

Greg Colati, Digital Initiatives Coordinator - Penrose Library

University of Denver, Denver, CO