Federal Records Management

Annual Move Laws, Regulations and Requirements Related to Permanent and Classified Permanent Records

Our Nation’s progress depends on the free flow of information both within the government and to the American people.  National defense has required that certain information be maintained in confidence in order to protect our citizens, our democratic institutions, our homeland security, and our interactions with foreign nations. 

Agency records which have been identified as classified permanent records are subject to many laws and regulations, including the following:

Title Description Date Updated
Executive Order 13526- Classified National Security Information

Executive order 13526 prescribes a uniform system for classifying, safeguarding, and declassifying national security information

46 CFR 503.59 - Safeguarding Classified Information 

This section of the Code of Federal Regulations describes procedures for safeguarding classified information throughout the records lifecycle.

36 CFR 1226.22 - When must agencies transfer permanent records? 

Provides guidance on when should agencies transfer permanent records into the custody of the National Archives.

3 6CFR 1220.18 - Defining Permanent records

Defines permanent records and describes the means of protecting permanent records while in the agency's custody.

36 CFR 1220.30 - Agency Responsibilities

Outlines basic agency records management responsibilities, including preservation, organization, and safeguarding of records.

36 CFR 1235.20 - Indicating restricted information

Describes agencies’ responsibilities regarding the transfer of restricted records.

NARA on Protecting Permanent Records

This page on NARA’s website, archives.gov, gives more information about agencies’ responsibilities regarding permanent records


36 CFR 1235.12 When must agencies transfer records to the National Archives of the United States?

Permanent records must be transferred to the National Archives of the United States when:

(a) The records are eligible for transfer based on the transfer date specified in a NARA-approved records schedule, or

(b) The records have been in existence for more than 30 years (see also § 1235.14).


36 CFR 1235.10 What records do agencies transfer to the National Archives of the United States? 

Agencies must transfer to the National Archives of the United States records that have been scheduled as permanent on an SF 115, Request for Records Disposition Authority records that are designated as permanent in a GRS; and, when appropriate, records that are accretions to holdings (continuations of series already accessioned.) 3/3/2022