Federal Records Management

Email Management

Federal agencies are required to manage their email records in accordance with the  Federal Records Act and  36 CFR Chapter XII Sub-chapter B.

With the issuance of the  Managing Government Records Directive (M-12-18), Goal 1.2, agencies are required to manage both permanent and temporary email records in an accessible electronic format by December 31, 2016. The issuance of  NARA Bulletin 2013-2 established “the Capstone Approach” as an alternative means of managing email, while the transmittal of  GRS 6.1 provides disposition authority for the approach. Both issuances provide one way in which Federal agencies can meet the requirements of Goal 1.2 of M-12-18.

The following sections are available to provide Federal agencies with additional information on email management and the Capstone Approach: