Federal Records Management

AC 10.2013

November 28, 2012

MEMORANDUM TO FEDERAL AGENCY CONTACTS: NARA's Agency Services Bimonthly Records and Information Discussion Group (BRIDG) Meeting on Thursday, December 6, 2012

Please mark your calendars for the next BRIDG meeting scheduled for Thursday, December 6, 2012.

The meeting will be held at the National Archives and Records Administration downtown building, 700 Pennsylvania Avenue, NW (Metrorail's Yellow or Green lines to the Archives/Navy Memorial station) in the McGowan Theater. Please enter on the Constitution Avenue side of the building, the "Special Events" entrance (which is actually the exit for the general public).

We will begin with an informal networking hour from 9:00 a.m. to 10:00 a.m. in the Washington Room (mezzanine level). The BRIDG meeting will run from 10:00 a.m. to 12:00 p.m. in the McGowan Theater (basement level). A Staff Meet and Greet will be held from 1:00 p.m. to 3:00 p.m. in the Jefferson Room (mezzanine level).

Meeting agenda items include the following:

Update on NA Form 14130
Don McIlwain, Chief, FOIA-MDR Division, National Declassification Center
Mr. McIlwain will provide an update on the new Classified Records Transfer Checklist (NA Form 14130) which is now approved for use.

Revising NARA's Transfer Guidance
Kevin L. De Vorsey, Supervisor, Electronic Records Format Team, Policy Analysis and Enforcement
Mr. De Vorsey will provide an update of the Format Team's project to revise NARA's Transfer Guidance including the methods used to evaluate formats and the formats under consideration for inclusion.

FRC By the Numbers
Jay Trainer, Assistant Director of the Federal Record Center Program (FRCP)
Mr. Trainer will lead an overview of key statistics on the FRCP, including information on holdings, performance measures, and finances.

Please visit this link (http://www.archives.gov/records-mgmt/meetings/webcast-instructions.html) to view the steps you will need to take to view the webcast.

Beginning with this meeting, NARA will provide free wi-fi to on-site participants in the McGowan Theater. We will also be monitoring questions from both the on-site and remote audiences through Twitter. If you would like to ask a question or make a comment, please use the #NARABRIDG hashtag.

To reserve a place for the Agency Services-BRIDG meeting and/or the pre-BRIDG networking hour, please provide your name, telephone number, and agency name via email to rm.communications@nara.gov, no later than Tuesday, December 4, 2012. You may reserve places for several staff in the same email, but for security purposes we must have each individual's name, telephone number, and email address. If you would like to attend the pre-BRIDG networking hour, please RSVP in your email response, so that we can determine an accurate headcount for catering. You do not need to RSVP if you plan to attend via the webcast.

To reserve a place for the Staff Meet and Greet, a reservation is required. This meeting will provide an opportunity to meet with Appraisal Archivists and supervisors from teams 2 and 4, FRC account representatives, textual and electronic records accessioning, declassification and ERA training staff. Agencies in Team 2 and Team 4 include, but are not limited to: Agencies in the Executive Office of the President (EOP) that create Federal records, the Foreign Relations agencies, the National Intelligence agencies, Defense, Labor, Energy, Veterans Affairs, Nuclear Regulatory Commission, and Office of Personnel Management among others. All agencies listed as part of Teams 2 and 4 are encouraged to attend this meeting.

Please email Shannon Olsen at shannon.olsen@nara.gov, or call 301-837-3486 if you need assistance.

NARA encourages agencies to participate at BRIDG by presenting best practices or lessons learned that would be helpful to other attending agencies. If you wish to lead a discussion, please reply to this RM Communications.

NARA reserves the right to postpone or cancel a meeting at any time. We will make every effort to contact registrants by e-mail and telephone if that occurs, so complete information at the time of registration is very important. Meetings WILL BE CANCELED if the Office of Personnel Management (OPM) announces a "closed," "unscheduled leave," "liberal leave," or "delayed arrival" policy for Federal employees for that day or if there has been an elevation to threat level RED in the Homeland Security status. Official Government closing and leave information is located on the OPM web site at www.opm.gov.

Chief Records Officer for the
U.S. Government

Federal Records Centers Program