January 8, 2018
MEMORANDUM TO FEDERAL AGENCY CONTACTS: Records Management Self-Assessment and Federal Email Management Report Survey Tool Now Open
Today, we opened the records management reporting period that runs from January 8, 2018, to March 16, 2018.
Agency Records Officers and those designated to respond to the 2017 Records Management Self-Assessment (RMSA) should have received today two separate links to enter your agency's data. One link is for the 2017 RMSA; the other link is for the Federal Email Management Report. These links cannot be forwarded to other individuals, so it is imperative that we have the correct point-of-contact information for your agency. If you did not receive these links and think you should have or if you received the links and are no longer responsible for completing the RMSA for your agency, please contact firstname.lastname@example.org as soon as possible.
Attached are Word and fillable PDF versions of both questionnaires for your convenience to use while gathering information and compiling the official response. Please do not return these forms to NARA, as your response must be recorded in the survey tool. Also attached is a tip sheet with frequently asked questions about the survey tool.
We plan to publicly release your response to the email management report on archives.gov.
Additionally, your responses to questions in the RMSA may be subject to public release pursuant to FOIA. However, we will not release responses to RMSA questions that contain detailed descriptions of agency activities without consulting your agency.
As in previous years we will be conducting a validation process. Your agency may be selected at random to provide additional documentation and/or take part in interviews to discuss your records management program activities.
You have until 11:59 p.m. EST Friday, March 16, 2018, to complete the RMSA and email management report. We will be unable to accept submissions through the online system after this date.
If you have any questions regarding the RMSA and/or the Federal Email Management Report, please contact email@example.com.
Chief Records Officer
for the U.S. Government
2017 RMSA Questionnaire.docx
2017 RMSA Questionnaire.pdf
Federal Email Management Reporting template.docx
Federal Email Management Reporting template.pdf
Qualtrics Tip Sheet.pdf