Federal Records Management

AC 11.2016

November 13, 2015

MEMORANDUM TO FEDERAL AGENCY CONTACTS: NARA’s 2014 Records Management Self-Assessment Report

I am pleased to announce the publication of National Archives and Records Administration’s 2014 Records Management Self-Assessment (RMSA) report. It is now available on our website http://www.archives.gov/records-mgmt/resources/self-assessment.html.

Each year, all Federal agencies are required to conduct a Records Management Self-Assessment (RMSA) and submit the findings to NARA. The goal of the self-assessments is to determine whether Federal agencies are compliant with statutory and regulatory records management requirements.  In FY 2014, of the 264 agencies that received the self-assessment, 259 responded, including all Cabinet-level department records officers, most departmental components, and most independent agencies.

This is our sixth RMSA and we are very pleased to see that progress continues to be made by agencies. We believe as the requirements of the Office of Management and Budget (OMB) and NARA Managing Government Records Directive, M-12-18, are fully implemented in the coming years, along with our other records management oversight activities we will continue to see improvements.  We hope that agencies can use the RMSA data to chart the progress of their own programs.

The 2014 report highlights some positive trends for improving recordkeeping by Federal agencies.  This year, 41% of agencies made improvements to their records management programs and increased their RMSA score. Also increasing is the frequency with which agency records management staff conduct routine RM evaluations, inspections, and audits.

NARA is committed to continuing to work with Federal agencies to strengthen their records management programs so these scores improve. We look forward to working with Congress, OMB, and the Federal agencies to improve records management performance across the Federal Government.

If you have any questions about the report or need additional information please contact your Appraisal Archivist. If you do not know who your assigned Appraisal Archivist is, you will find a list on the NARA website at http://www.archives.gov/records-mgmt/appraisal/index.html.

Acting Chief Records Officer
for the U.S. Government

AC 11.2016 - Records Management Self-Assessment 2014.pdf