Federal Records Management

AC 19.2013

April 8, 2013

MEMORANDUM TO FEDERAL AGENCY CONTACTS: NARA's Agency Services Bimonthly Records and Information Discussion Group (BRIDG) Meeting on Wednesday, April 17, 2013

Please mark your calendars for the next BRIDG meeting scheduled for Wednesday, April 17, 2013.

The meeting will be held at the National Archives and Records Administration downtown building, 700 Pennsylvania Avenue, NW (Metrorail's Yellow or Green lines to the Archives/Navy Memorial station) in the McGowan Theater. Please enter on the Constitution Avenue side of the building, the "Special Events" entrance (which is actually the exit for the general public).

We will begin with an informal networking hour from 9:00 a.m. to 10:00 a.m. in the Washington Room (mezzanine level). The BRIDG meeting will run from 10:00 a.m. to 12:00 p.m. in the McGowan Theater (basement level). Following BRIDG, a Staff Meet and Greet for all Federal agency attendees who work with Appraisal Team 3 will be held from 1:00 p.m. to 3:00 p.m. in the Jefferson Room (mezzanine level). At subsequent BRIDG meetings, we will continue to hold Meet and Greet sessions for agency attendees that work with one of the other three appraisal teams.

Meeting agenda items include the following:

ERA Training Opportunities
Michael Carlson, ERA User Adoption Coordinator
Mr. Carlson will update agencies on upcoming opportunities for obtaining ERA training.

State of the National Personnel Records Center (NPRC)
Scott Levins, Director, National Personnel Records Center
The National Personnel Records Center recently completed a multi-year, multi-facility relocation. Mr. Levins will provide a historical overview of the Center, including its recent relocation projects. He will also discuss impacts of the infamous 1973 fire and describe current practices surrounding storage and access of modern military service records.

Agency Reporting on Managing Government Records Directive (OMB/NARA M-12-18) Requirements
Donald Rosen, Director, Policy, Analysis, and Enforcement
Matthew Eidson, Supervisor, Permanent Records Capture Team
Steven Rhodes, Appraisal Archivist
Mr. Rosen will provide an overview of the general reporting requirements for agencies that are due in December 2013. Mr. Eidson and Mr. Rhodes will provide a more detailed introduction to the Directive requirements 2.2 (reporting on records 30 years old and older) and 2.5 reporting on unscheduled records), including discussions of the data that will be requested from agencies and the milestones for the reporting process.

Please visit this link (http://www.archives.gov/records-mgmt/meetings/webcast-instructions.html) to view the steps you will need to take to view the webcast.

NARA will provide free wi-fi to on-site participants in the McGowan Theater. We will also be monitoring questions from both the on-site and remote audiences through Twitter. If you would like to ask a question or make a comment, please use the #NARABRIDG hashtag.

To reserve a place for the Agency Services-BRIDG meeting and/or the pre-BRIDG networking hour, please provide your name, telephone number, and agency name via email to rm.communications@nara.gov, no later than Monday, April 15, 2013. You may reserve places for several staff in the same email, but for security purposes we must have each individual's name, telephone number, and email address. If you would like to attend the pre-BRIDG networking hour, please RSVP in your email response, so that we can determine an accurate headcount for catering. You do not need to RSVP if you plan to attend via the webcast.

To reserve a place for the Appraisal Team 3 Meet and Greet, a reservation is required. This meeting will provide an opportunity to meet with Appraisal Archivists and the supervisor from Appraisal Team 3, FRC account representatives, textual and electronic records accessioning staff, ERA training staff, and staff from the Permanent Records Capture Team. Agencies in Appraisal Team 3 include, but are not limited to: Department of Agriculture, Department of Commerce, Department of Education, Department of Interior, Environmental Protection Agency, Government Accounting Office, Health and Human Services and NASA. All agencies listed as part of Team 3 are encouraged to attend this meeting.

Please email Shannon Olsen at shannon.olsen@nara.gov, or call 301-837-3486 if you need assistance.

NARA encourages agencies to participate at BRIDG by presenting best practices or lessons learned that would be helpful to other attending agencies. If you wish to lead a discussion, please reply to this RM Communications.

NARA reserves the right to postpone or cancel a meeting at any time. We will make every effort to contact registrants by e-mail and telephone if that occurs, so complete information at the time of registration is very important. Meetings WILL BE CANCELED if the Office of Personnel Management (OPM) announces a "closed," "unscheduled leave," "liberal leave," or "delayed arrival" policy for Federal employees for that day or if there has been an elevation to threat level RED in the Homeland Security status. Official Government closing and leave information is located on the OPM web site at www.opm.gov.

Chief Records Officer
for the U.S. Government

Director, Federal Records Centers Program