Federal Records Management

AC 21.2014

April 7, 2014

MEMORANDUM TO FEDERAL AGENCY CONTACTS: NARA's Agency Services Bimonthly Records and Information Discussion Group (BRIDG) Meeting on Wednesday, April 16, 2014

Please mark your calendars for the next BRIDG meeting scheduled for Wednesday, April 16, 2014

The meeting will be held at the National Archives and Records Administration downtown building, 700 Pennsylvania Avenue, NW (Metrorail's Yellow or Green lines to the Archives/Navy Memorial station) in the McGowan Theater. Please enter on the Constitution Avenue side of the building, the "Special Events" entrance (which is actually the exit for the general public).

We will begin with an informal networking hour from 9:00 a.m. to 10:00 a.m. in the Washington Room (mezzanine level). The BRIDG meeting will run from 10:00 a.m. to 12:00 p.m. in the McGowan Theater (basement level). Following BRIDG, a Staff Meet and Greet for all Federal agency attendees who work with Appraisal Team 1 will be held from 1:15 p.m. to 3:00 p.m. in the Jefferson Room (mezzanine level).

At subsequent BRIDG meetings, we will continue to hold Meet and Greet sessions for agency attendees that work with one of the other three appraisal teams.

Meeting agenda items include the following:

ARCIS Business Intelligence
John McEvoy, Manager ARCIS Team, will provide an overview of the ARCIS Business Intelligence platform and its features.

Federal Records Officers Network Overview (FRON)
Federal Records Officers Network (FRON) Co-Chairs, Wendy Couch, Department of Commerce, and Ron Swecker, Department of Transportation will provide an overview of the purpose and objectives of the FRON.

New Finding Aids Guidance Section
Tim Enas, Chief, Textual Accessioning in the Washington DC area (RDTPA), will discuss the new finding aids guidance section on NARA’s textual accessioning in the DC area webpage.

Managing Government Records Directive Update
Don Rosen, Director, Policy Analysis and Enforcement, will give an update on records management policy and other activities related to the Managing Government Records Directive.

New Additions to Records Express Blog
Lisa Haralampus, Supervisor, Records Management Policy Team, will discuss new additions to the Records Express blog on mobile computing and records management.

Overview of Email Management Guidance on Archives.gov
Margaret Hawkins, Director, Records Management Services, will provide a brief overview of guidance now available on NARA’s Email Management web page.

New Resources for Training on the Electronic Records Archives (ERA)
Michael Carlson, Special Advisor, Records Management Services, will talk about new resources for training on the Electronic Records Archives (ERA).

Please visit this link (http://www.archives.gov/records-mgmt/meetings/webcast-instructions.html) to view the steps you will need to take to view the webcast.

NARA will provide free Wi-Fi to on-site participants in the McGowan Theater.

To reserve a place for the Agency Services-BRIDG meeting, the pre-BRIDG networking hour, and/or the Appraisal Team 1 Meet and Greet, please provide your name, telephone number, and agency name via email to rm.communications@nara.gov, no later than Monday, April 14, 2014.

You may reserve places for several staff in the same email, but for security purposes, we must have each individual's name, telephone number, and email address. If you would like to attend the pre-BRIDG networking hour, please RSVP in your email response, so that we can determine an accurate headcount for catering. You do not need to RSVP if you plan to attend via the webcast.

Reservations are "suggested" for the Appraisal Team 1 Meet and Greet. This meeting will provide an opportunity to meet with Appraisal Archivists and the supervisor from Appraisal Team 1, FRC account representatives, textual and electronic records accessioning staff, ERA training staff, and staff from the Permanent Records Capture Team. Agencies in Team 1 include, but are not limited to: Department of Justice, Treasury, Judicial agencies, and General Services Administration among others. All agencies listed as part of Team 1 are encouraged to attend this meeting.

Please email Angela Dorsey at angela.dorsey@nara.gov if you need assistance.

NARA encourages agencies to participate at BRIDG by presenting best practices or lessons learned that would be helpful to other attending agencies. If you wish to lead a discussion, please reply to this RM Communications.

NARA reserves the right to postpone or cancel a meeting at any time. We will make every effort to contact registrants by e-mail and telephone if that occurs, so complete information at the time of registration is very important. Meetings WILL BE CANCELED if the Office of Personnel Management (OPM) announces a "closed," "unscheduled leave," "liberal leave," or "delayed arrival" policy for Federal employees for that day or if there has been an elevation to threat level RED in the Homeland Security status. Official Government closing and leave information is located on the OPM web site at www.opm.gov.

Chief Records Officer
for the U.S. Government