Federal Records Management

AC 30.2017


April 17, 2017

MEMORANDUM TO FEDERAL AGENCY CONTACTS: Agency Review of New Draft General Records Schedules

NARA’s General Records Schedule (GRS) Team is finishing its multi-year project to rewrite the GRS to reflect current government functions and practices. We invite all Federal agencies to participate in the review process. Attached for your review is the last draft schedule related to this project!

GRS 6.6: Rulemaking Records

This draft is being sent to you before publication in the Federal Register. We would like to hear from agencies first so that what is eventually published in the Federal Register already has your approval as our stakeholders.

We have learned that we receive the most useful information from agency subject matter experts (SMEs)—agency staff working in functions whose records the schedules describe. Please forward these schedule drafts to your agency SMEs. Their feedback will be invaluable. Their review - and yours - should focus on these questions:
  • Are records correctly and completely described?
  • Are retention periods too long, too short, or just right?
  • Are items missing that should be included?
  • Are items present that should be deleted?
Please use the attached comment form to submit comments.

We appreciate your staff taking the time to review this draft and provide comments. Our overhaul of the GRS will affect every agency throughout the Federal Government.

You may still dispose of records using the current GRS until the new schedules are approved and transmitted to agencies for implementation.

Please send any questions and comments to GRS_Team@nara.gov. We will accept comments through May 12, 2017.

Chief Records Officer
for the U.S. Government

AC 30.2017- GRS 6.6 Comment Form.docx
AC 30.2017- GRS 6.6 Initial Review Package.pdf