Series Inventory Form
| 1. DATE PREPARED |
2. OFFICE MAINTAINING THE FILES (Name and symbol) |
| 3. PERSON DOING INVENTORY (Name, office, phone number) |
4. SERIES LOCATION |
| 5. SERIES TITLE |
6. INCLUSIVE DATES |
| 7. SERIES DESCRIPTION |
| 8. MEDIUM (check all that apply) ~ Paper ~ Microform ~ Electronic (use information system form) ~ Audiovisual (use audiovisual form) |
13. REFERENCE ACTIVITY (after cutoff) ~ Current (At least once a month per file unit) For how long after cutoff?___________________ ~ Semicurrent (Less than once a month per file unit) ~ Noncurrent (Not used for current agency business) |
| 9. ARRANGEMENT ~ Subject file classification system ~ Alphabetical by name ~ Alphabetical by subject ~ Geographical by (specify) ~ Numerical by (specify) ~ Chronological ~ Other (specify) |
14. VITAL RECORDS STATUS: ~ Yes ~ No (If yes, indicate type here; use entry 15 to show any duplication.) ___ Emergency-operating ___ Rights-and-interests ___ Both |
| 15. DUPLICATION: Are documents in this series available in another place or medium? ~ Yes ~ No (If yes, explain where and in what medium.) |
| 10. VOLUME (in cubic feet) |
16. FINDING AIDS (if any) |
| 11. ANNUAL ACCUMULATION (in cubic feet or inches) |
17. RESTRICTIONS ON ACCESS AND USE (if any) |
| 12. CUTOFF (e.g., end of FY) |
18. CONDITION OF PERMANENT RECORDS ~ Good ~ Fair ~ Poor Comment: |
| 19. DISPOSITION AUTHORITY: Does the series have an approved disposition authority? ~ Yes (List the schedule and item number, give the current disposition instructions, and justify any proposed change.) ~ No (Propose an appropriate retention period.) |