Guide to Archival Holdings
What is a Record Group?
A record group, the basic unit of archival control, is a body of organizationally related records designated by a number and the name of the federal agency, bureau, or activity that created or received them. The National Archives at Denver has 96 record groups, representing federal agencies, bureaus, and other administrative units including federal courts in Colorado, Montana, New Mexico, North Dakota, South Dakota, Utah, and Wyoming.
See the Table below for examples of the types of Record Groups. Access to record group entries can be by:
- Record Group Number - If you know the number of the record group that interests you, go to the Numerical List of Record Groups
- Record Group Title - If you know the title of the record group that interests you, go to the Alphabetical List of Record Groups
— Record group titles are listed both by agency name (for example, Public Buildings Service) and by key word (Buildings Service, Public).
|Explanation of Record Group Entries||Sample Entry|
|Administrative History - Brief history of the agency. For a more detailed history see Guide to Federal Records in the National Archives of the United States.||Administrative History - The General Land Office (GLO) was established within the Department of the Treasury by an act of April 25, 1812, to administer all public land transactions except surveying and map work (which came under the supervision of the GLO in 1836). In 1849, the GLO was transferred to the Department of the Interior where it was merged with the Grazing Service in 1946 to form the Bureau of Land Management. The Bureau classifies, manages, and disposes of public lands and their resources and administers Federally-owned mineral resources on non-Federal land and on the Outer Continental Shelf.|
|Records Description - Inclusive dates, quantity of records; information on creating office, content, types of textual records; existence of nontextual records. (See guides to archival holdings in NARA's other regional facilities and Guide to Federal Records in the National Archives of the United States.||Records Description - Dates: 1800-1908 Volume: 38 cubic feet
Records of land offices in Illinois, 1814-1885; Indiana, 1807-1876; Minnesota, 1855-1882; Ohio, 1800-1828; and Wisconsin, 1888-1905.
The records document the name of the purchaser or grantee, county of residence at the time of purchase, legal description of the land, and the certificate number. Included are entries for cash payments, credit certificates, and purchase applications; copies of correspondence; homestead information; and abstracts of land warrants. For Illinois, Indiana, and Ohio, there is a docket of homestead entries, 1868-1908. The records are bound volumes (record books), some containing an index.
|Finding Aids - Published and informal preliminary inventories, box contents lists, folder title lists and other aids to using the records.||Finding Aids - Entries 47, 48, 53, 61, and 67 in Harry P. Yoshpe and Philip Brower, comps., Preliminary Inventory of the Land-entry Papers of the General Land Office, PI 22 (1949).|
|Related Microfilm Publications - National Archives microfilm publications held by the Denver facility of records related to those described in this entry, listed in alpha/numeric order.||Related Microfilm Publications - M8, Journal and Report of James L. Cathcart and James Hutton, Agents Appointed by the Secretary of the Navy to Survey Timber Resources Between the Mermentau and Mobile Rivers 1818-1819; M25, Miscellaneous Letters Sent by the General Land Office, 1796-1889; M27, Letters Sent by the General Land Office to the Surveyor General, 1796-1901.|
|Restrictions - Federal records may be restricted by federal statute or the creating agency, or may carry a national security classification. Notice of restriction is given where applicable.|