What Happens Next
You have submitted a loan request to borrow original documents or artifacts from the National Archives, one of its regional archives, or a Presidential library.While the details of what happens next may differ from loan to loan, our behind-the-scenes activities include:
- Reviewing the Facilities Report(s), including exhibit space, lighting, security and environmental systems, insurance information and more.
- Locating and verifying that the items requested are available for loan during the period requested.
- Coordinating National Archives and borrower schedules to make sure deadlines are met.
- Preparing treatment proposals, if necessary, and performing conservation treatment on the items.
- Arranging photography or scanning of loan items for documentation, exhibition catalog, and related purposes.
- Researching possible substitutes if requested items are too fragile or otherwise unavailable
- Confirming insurance coverage.
- Arranging for mats, frames, cradles, or other mounts needed for exhibition.
- Determining the best mode of packing and shipping and making the necessary arrangements.
- Preparing the loan agreement, receipts, condition reports, and other loan documentation
- Packing items for shipment.
These tasks take time, but we will track your loan request through all the necessary steps. Please feel free to contact us at any time if you have questions concerning the status of your loan request.