CoSA Hurricane Conference, April 18-20 Protecting Our Records from Disaster
Press Release · Friday, April 14, 2006

Washington, DC…On April 18-20, 2006, at the Georgia State Archives, the Council of State Archivists (CoSA) will convene nine southeastern states that were most affected by hurricanes to confront the challenges of emergency preparedness in their archives. The conference, made possible through a grant from the National Historical Publications and Records Commission, will include representatives from the National Archives, FEMA, state emergency management and information technology personnel, preservation organizations, professional associations, and funding agencies to review the state of emergency preparedness and adopt a framework for emergency planning and response.

Journalists are invited to attend the public session on Wednesday, April 19th. The hurricanes which struck the nation last summer took a toll on the archives and records of communities across the Gulf Coast and pointed to a larger problem looming on the horizon. Many state and local government archives are not ready for the next disaster. Lack of coordinated emergency response planning threatens records essential for the continuity of operations in state and local governments, private corporations, and nonprofit organizations, and other records that collectively comprise our national archival heritage. The next catastrophe, natural or accidental or the result of a malicious act, puts our records at risk.

The CoSA, in cooperation with the National Archives, has undertaken a broad scale initiative with the following goals:

  • Basic statewide emergency preparedness procedures for archives and records in nine states in the southeastern U.S. before the start of the 2006 hurricane season;

  • Basic statewide emergency preparedness procedures in all 50 states and the District of Columbia by the end of September 2006; and

  • Enhanced emergency communication and coordination for archives and records among key agencies at the federal, state, and local levels, including state archives and records management programs, state emergency management agencies, the National Archives, and the Federal Emergency Management Agency.

The National Archives expects to use the resources developed during this project for its own preparedness and response efforts, as part of its "First Preserver" program.

Journalists wishing to attend the public session on Wednesday, April 19th, at the Georgia Archives, or to receive for a press kit on the initiative, should contact Victoria Walch, Executive Director, Council of State Archivists at voice 319-338-0248 / cell 319-321-0949, or

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For press information, contact the National Archives Public Affairs Staff at 202-357-5300.


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