The Record - September 1998


The National Archives and Records Administration offers both free publications and those which are available for a fee. If no price is listed following the description of the item, the product is free. To receive copies of free publications, call 1-866-272-6272 or write to the Product Sales Section (NWPS), National Archives and Records Administration, 700 Pennsylvania Ave., NW, Washington, DC 20408-0001.

When a price is quoted, the item is available for purchase at the National Archives Shop; the Product Sales Section (NWPS) in Room G-7, located on the Pennsylvania Avenue side of the National Archives Building; or from the National Archives Trust Fund:


FREE Publication FREE publications:
National Archives and Records Administration
Archives I Research Support Branch
700 Pennsylvania Avenue, NW
Washington, DC 20408-0001

866-272-6272 (toll-free)
or 202-357-5332

For the convenience of researchers and visitors at the National Archives at College Park, MD, a selection of publications is available for sale at the cashier's office in that building. Guides relating to the still picture, motion pictures, and cartographic holdings, as well as a few general interest books, are for sale. Many free publications may also be obtained at the consultant's office.

New and Revised Publications

Aids to Genealogical Research

This newly revised pamphlet describes publications available through the National Archives and Records Administration to help in genealogical research.

American Indians: A Select Catalog of National Archives Microfilm Publications

This new and improved version contains listings of 15 additional publications concerning American Indians and expanded descriptions for some previously listed publications. Extensive changes have been made in the descriptions of two major publications, namely M574, Special files of the Bureau of Indian Affairs, 1897–1904, and Indian Census Rolls, 1884–1940.

National Archives of the United States
General Information Leaflet 1

This newly revised GIL 1 is an introduction to the National Archives and Records Administration in the Washington, DC, area with general information about NARA’s holdings and research rooms.

Discover American Originals at the National Archives
General Information Leaflet 69

GIL 69 is an informational brochure sent out to schools around the country about our school programs that introduce the National Archives to future generations of scholars and genealogists.

Guide to the Washington National Records Center Services

This newly revised guide describes the major services and programs of the Washington National Records Center (WNRC).

Information About the Center for Electronic Records
General Information Leaflet 36

This new and improved GIL 36 gives an introduction to the services provided by the Center for Electronic Records.

Presidential Libraries Holdings Relating to Prisoners of War and Missing in Action
Reference Information Paper 104

RIP 104 provides descriptions on the personal papers and Presidential records that pertain to prisoners of war and missing in action during World War II, the Korean War, the Cold War, the war in Vietnam and the Pueblo incident.

Statistical Records and Reports of the Alaska Division of the Bureau of Indian Affairs, 1912-1941
Microfilm Publication Descriptive Pamphlet M1854

Admiralty Case Files of the U.S. District Court for the District and Territory of Alaska, Second Division (Nome), 1899-1950
Microfilm Publication Descriptive Pamphlet M1967

Final Revolutionary War Pension Payment Vouchers: Delaware
Microfilm Publication Descriptive Pamphlet M2079

Please check out our online Bookstore. The new and improved publications page on the NARA website provides information about available publications, including guides and indexes to collections in specific areas, catalogs of microfilmed records, and special archival publications, that will be useful to scholars, archivists, historians, researchers, and educators. Also listed are general interest books about NARA and its holdings that will appeal to anyone with an interest in United States history. In general the authors and compilers of these works are archivists and other experts on the NARA staff.

Recent Cost Publications

A New Deal for the Arts

A New Deal for the Arts explores federal government support of artists, musicians, actors, writers, photographers, and dancers during the Great Depression of the 1930s and into the early years of World War II. This heavily illustrated catalog by Bruce I. Bustard accompanied the 1997 NARA exhibit of the same name. The catalog was co-published with the University of Washington Press.

144 pages, 123 illustrations, 23 in full color
ISBN 0-295-97600-4

Comprehensive Microfilm Catalog

National Archives Microfilm Resources for Research: A Comprehensive Catalog was revised and expanded in 1996. It lists titles of all National Archives microfilm for sale at the time of publication and includes 242 new titles available since production of the last edition in 1990. Like the new Guide to Federal Records in the National Archives of the United States, record groups in this microfilm catalog are arranged in numerical order. Each microfilm publication’s title, the number of rolls, film size, and availability of a descriptive pamphlet are listed. The contents of individual rolls are not provided.

112 pages
ISBN 0-9111333-34-7

1790–1890 Census Microfilm Catalog

The 1790–1890 Census Microfilm Catalog contains an updated and revised introduction with clearer instructions on the use of indexes and finding aids, as well as explanations of additional genealogical resources such as maps and guides. This revision, which will be available for a fee, also includes minor corrections to the roll lists.

96 pages
ISBN 0-911333-63-0

1910 Census Catalog

The 1910 Federal Population Census microfilm catalog has been reprinted with a revised and updated introduction. The new introduction more fully describes the Soundex and Miracode indexing system and guides readers in how to use these codes to find individuals in the 1910 census. There are also illustrations of various census forms and facsimiles of Soundex cards that researchers may fill in while examining the microfilmed records. This catalog gives a roll-by-roll list of the microfilm reproducing the census schedules and the Soundex and Miracode cards. Researchers should note that the microfilmed indexes cover only 21 states.

76 pages
ISBN 0-9111333-15-1

Guide to Federal Records in the National Archives of the United States

This important reference work, winner of the 1997 C.F.W. Coker Prize from the Society of American Archivists, introduces users to archival records of the executive, legislative, and judicial branches of the federal government. Two of the volumes in this three-volume set describe the nearly 1.7 million cubic feet of federal records transferred to the custody of the Archivist of the United States as of October 1, 1994, while the third volumes indexes these descriptions. All types of federal records-textual, nontextual, electronic, and audiovisual-are covered. The information is organized into more than 400 chapters, each of which covers the records of a major government agency. The guide is an invaluable source of information about the rich resources of the National Archives of the United States and an ideal addition to the collections of libraries, archival and historical institutions and organizations, federal agencies, colleges and universities, and professional and individual researchers.

The guide may be ordered from NARA at the address above or from the Superintendent of Documents, Government Printing Office (Stock No. 069-000-00064-9), telephone 202-512-1800, fax 202-512-2250.

3 volumes, 2,428 pages
#100009-Hardcover set-$95
ISBN 0-16048312-3

The Trans-Mississippi West Guide Series

The Trans-Mississippi West: 1804–1912, Part II: A Guide to Records of the Department of Justice for the Territorial Period is a reprint of the second guide in this series compiled by Robert M. Kvasnicka. It covers the files of the Attorney General’s office and appointment papers for Federal judges, attorneys, and marshals; case files for Indian depredation claims and other claims brought against the United States; records of the Bureau of Prisons regarding prisoners in State and Federal penitentiaries; records concerning methods of criminal identification and investigations conducted by predecessors of the Federal Bureau of Investigation; and records documenting the activities of U.S. attorneys and U.S. marshals.

140 pages
ISBN 1-880875-00-4

The Trans-Mississippi West: 1804–1912, Part IV: A Guide to Records of the Department of the Interior for the Territorial Period; Section 1, Records of the Offices of the Secretary of the Interior and the Commissioner of Railroads is the fourth guide in this series. It identifies and describes such records as correspondence of the Secretary of the Interior concerning public lands and territories, Indian-white relations, parks and reclamation projects, railroads and wagon roads, pensions, and decennial censuses; records relating to appointments of Territorial Governors and Surveyors General; records of the Office of Explorations and Surveys relating to Pacific railroad surveys; and records of the Pacific Railway Commission.

236 pages
ISBN 1-880875-13-6

The Trans-Mississippi West: 1804-1912, Part IV: A Guide to Records of the Department of the Interior for the Territorial Period; Section 2, Records of Select Agencies identifies and describes records from seven agencies that were, or are now, components of the Interior Department. Discussed are correspondence files and other relevant records of the Office of Education, U.S. Fish and Wildlife Service, U.S. Geological Survey, U.S. Bureau of Mines, Office of Territories, Bureau of Reclamation, and the National Park Service, including records of the Historic American Buildings Survey and the Historic American Engineering Record programs.

203 pages
ISBN 1-880875-15-2

Microfilm Publications

The letters "DP" following the number of rolls in a microfilm publication indicate that a FREE descriptive pamphlet accompanies that publication. The pamphlet, which can be ordered independently, contains a roll list which can serve as a guide for PURCHASING the appropriate roll(s) of microfilm.

M1116-District of Columbia Building Permits, 1877-1949, and Index, 1877-1879. 361 rolls for 1877 to September 26, 1905, and Index. 681 rolls for July 1, 1915-September 7, 1949.

M1759-Nonstatistical Manifests and Statistical Index Cards of Aliens Arriving at Douglas, Arizona, July 1908-December 1952. (4 rolls)

M1818-Compiled Service Records of Volunteer Union Soldiers Who Served with the United States Colored Troops: Artillery Organizations. (Rolls 1-2)

M1849-Manifests of Alien Arrivals at Yseleta, Texas, 1924-1954. (7 rolls)

M2007-United States Court of Claims Docket Cards for Congressional Case Files, 1884–1943. (5 rolls)

M2012-Appellate Case File No. 2161, United States v. The Amistad, 40 U.S. 518 (15 Peters 518), Decided March 9, 1841, and related Lower Court and Department of Justice Records. (1 roll)

M2013-Appellate Case File No. 3230, Dred Scott v. Sandford, 60 U.S. 393 (19 Howard 383), Decided March 6, 1857, and Related Records. (5 rolls)

M2034-Certificates of Registration and Enrollment Issued for Merchant Vessels at Beaufort, Edenton, Elizabeth City, New Bern, Ocracoke, Plymouth, Washington, and Wilmington, North Carolina, 1815-1902. (31 rolls)

M2040-Index to Manifests of Permanent and Statistical Arrivals at Eagle Pass, Texas, December 1, 1929-June 1953. (2 rolls)

M2041-Temporary and Nonstatistical Manifests of Aliens Arriving at Eagle Pass, Texas, July 1928-June 1953. (14 rolls)

M2068-1935 Census of Business: Schedules of Motor Trucking for Hire. (103 rolls)

M2076-Index and Registers of Substitute Mail Carriers in First- and Second-Class Post Offices, 1885-1903. (1 roll)

M2079-Final Revolutionary War Pension Payment Vouchers: Delaware. (1 roll)

Recent Free Publications

Citing Records in the National Archives of the United States
General Information Leaflet (GIL) 17

The revised version of GIL 17 offers guidelines for citing unpublished records in the holdings of the National Archives, with a note added about citing digitized documents available on the NARA World Wide Web site.

John F. Kennedy Assassination Records Collection
General Information Leaflet 42

GIL 42 has been updated and contains information about such things as the FBI records-the largest segment of the collection-and various new accessions from executive agencies such as the Naval Criminal Investigative Service, Bureau of Medicine and Surgery, Armed Forces Institute of Pathology, U.S. Marine Corps, U.S. Customs Service, Immigration and Naturalization Service, U.S. Postal Service, and Executive Office for U.S. Attorneys. It also contains references to new donated materials from Jim Garrison, Edward Wegmann, J. Lee Rankin, and James Hosty.

Publications Catalog

An updated version of the free National Archives Publications Catalog will include those items produced since the last catalog was published in 1995 and have sections on finding aids, educational material, subject catalogs, and much more.

Records Relating to American Prisoners of War and Missing-in-Action Personnel from the Korean War and During the Cold War Era
Reference Information Paper (RIP) 102

The newly released RIP 102 provides descriptions of over 190 series of textual, electronic, still picture, motion picture, and sound recording records that provide information about American prisoners of war and servicemen listed as missing in action from the Korean War and during the Cold War era (excluding the Vietnam War).

Records Management Publications

The National Archives and Records Administration provides records management guidance and assistance to Federal agencies to encourage creation and maintenance of adequate documentation, regardless of the media of the records, and to ensure appropriate records disposition. Many of the following publications, which provide instructions, standards, and guidance for compliance with NARA records management regulations and also include information on identifying and managing permanent records which are to be transferred to the National Archives and Records Administration, are currently undergoing revision. Until the revisions are complete, some are out of print. All are free publications which can be ordered from the Product Sales Section (NWPS), National Archives and Records Administration, 700 Pennsylvania Ave., NW, Washington, DC, 20408; by telephone at 1-866-272-6272. Several of these publications are posted online.

Agency Recordkeeping Requirements provides guidance on establishing policies and procedures for ensuring complete and accurate documentation of federal agency activities, with an emphasis on changes brought by office automation.

Checklist for Evaluating Recordkeeping Practices in Your Office supplies questions and general guidance which assist in evaluating recordkeeping practices.

Disposition of Federal Records explains how to develop, implement, and evaluate records disposition programs in federal agencies.

Personal Papers of Executive Branch Officials provides guidance on distinguishing personal papers from federal records.

Records Management Self-Evaluation Guide presents threshold questions relating to compliance with NARA regulations and recommended practices.

Records Management Training in the Washington, DC, Area provides information about a variety of training classes in records management for 1998–1999.

A Federal Records Management Glossary
Managing Audiovisual Records
Managing Cartographic and Architectural Records
Managing Electronic Records
Managing Micrographic Records
Managing the Records of Temporary Commissions

Upcoming Publications

Teaching with Documents, Volume 2 will soon be available. This new volume compiles articles published in Social Education from 1989 to 1998. In addition to articles that feature document reproductions, historical contexts for them, and teaching suggestions for using them in classroom settings, the second volume also contains charts linking each article in both volumes to the National Standards for American History, World History, and Civics and Government.

Reprints of the Civil War guides, The Union: A Guide to Federal Archives Relating to the Civil War, and The Confederacy: A Guide to the Archives of the Government of the Confederate States of America will soon be available again. These guides provide an opportunity to study the vast collection of U.S. Government documents in the National Archives that relate to the Civil War as well as the official archives of the government of the Confederate States of America.

Federal Register Publications

Clinton Public Papers, Book I, 1996 Issued 1,100 pages

The first volume of the Public Papers of William J. Clinton for 1996, comprising 1,100 pages, has been issued. It covers the period January 1, 1996 to June 30, 1996. Published by the Office of the Federal Register, the volume contains the text of the President’s public speeches, news conferences, messages and statements and communications to Congress. The volume is available for purchase from the Superintendent of Documents, Government Printing Office, Washington, DC 20402 for $66.00 a copy (Stock No. 069-000-00073-8).

All orders must be accompanied by remittance (check, money order, GPO Deposit Account, VISA, MasterCard or Discover) and mailed to the Superintendent of Documents, P.O. Box 371954, Pittsburgh, PA 15250-7954. Charge orders may be telephoned to the GPO Order Desk, Monday through Friday, at telephone (202) 512-1800, from 8:00 a.m. to 4:00 p.m. (Eastern time) or FAX your charge orders anytime to (202) 512-2250.

This publication is part of the Public Papers of the Presidents series, which includes volumes for the administrations of Presidents Hoover, Truman, Eisenhower, Kennedy, Johnson, Nixon, Ford, Carter, Reagan, and Bush. Sale prices vary for the individual Clinton volumes.

The Administrative Committee of the Federal Register recently announced increases in certain Office of the Federal Register (OFR) publications. These price changes are necessary to accurately reflect certain increases and decreases in the Government Printing Office’s current cost of production and distribution of these publications.

Federal Register. The annual subscription rate is $607 for the Federal Register (paper edition) complete service which includes the monthly Federal Register index and List of CFR Sections Affected (LSA) index. The annual rate for the Federal Register (paper edition) daily only service is $555. The annual rate for microfiche edition complete service is $220. Six month subscriptions are available at half the amount. Single copies of the paper edition are $8.00 a copy; a single copy microfiche is $1.00 a copy.

Federal Register Index. The annual subscription rate for the monthly Federal Register Index (paper edition) is $25.

List of CFR Sections Affected (LSA) Index. The annual subscription rate for the monthly LSA (paper edition) is $27.

Weekly Compilation of Presidential Documents (WCPD). The annual rate for the WCPD is $137 by first-class mail or $80 by non-priority mail. Single issues are $3.00 each.

Electronic Access. Federal Register publications may also be accessed electronically through the Government Printing Office's "GPO Access" service. You can find these publications on the NARA/Federal Register home page.

Code of Federal Regulations (CFR). The annual subscription rate for theCFR is $951 for the paper edition and $247 for the microfiche edition.

The United States Government Manual, 1997/98 edition -- 867 pages
Published annually, the Manual is an invaluable source of information on the Federal government. It contains up-to-date information on Federal agencies and listings of U.S. Representatives and Senators. The Manual is available for sale for $40.00 a copy (Stock No. 069-000-00072-0) from the Superintendent of Documents, GPO.

Prologue - Quarterly of the National Archives and Records Administration

In this 80th anniversary year of the end of World War I, Prologue’s fall 1998 issue contains four articles recall American participation in that war. Two major articles relate to the American presence in Russia during and immediately after World War I. U.S. troops were sent far from home, and perhaps the most distant posts were northern Russia and Siberia. Lt. Col. Fred Borch explores the role of the Judge Advocate General among these troops stationed there from mid-1918 until April 1920 in "The Experience of Army Lawyers in Northern Russia and Siberia in World War I." James D. Startt looks at another facet of total war that came to the fore during World War I-propaganda. He examines the work of the U.S. Committee on Public Information in Russia from the summer of 1917 and until March 1919 in "American Film Propaganda in Revolutionary Russia." We also present a pictorial view of the war in "Photographing the Great War" by Jonathan Heller. Jennifer Davis Heaps turns our attention to World War II home front activities in her article "Clio’s Spies: The National Archives and the Office of Strategic Services in World War II." William Dobak examines "Quartermasters, Commerce, and Railroads: Fort Riley, Kansas, in the Nineteenth Century" and discusses the relationship between the establishment of the fort and the growth of nearby towns. "Genealogy Notes" features "They Answered the Call: Military Service in the United States Army during World War I, 1917–1919" by Mitchell Yockelson.

Published quarterly by the National Archives and Records Administration
ISSN 0033-1031
Domestic subscription rates
One year of Prologue-$16
Individual copies-$4


The Winter 1998 issue of Prologue will look at the Civil War. Seven feature articles coming out of last year’s symposium in Chicago co-sponsored by the National Archives and Records Administration-Great Lakes Region look at treason, the experiences of black soldiers and sailors, life in a veterans home, the personal legacy of the Civil War, and Chicago Harbor. "Genealogy Notes" will discuss Civil War court-martials.