GRS Status Updates
The table below provides the status of General Records Schedules (GRS) that are in progress. Typically, it takes anywhere from nine months to a year or more to process a General Records Schedule. GRS are not available for use until they are issued via a GRS Transmittal. We batch up schedules for issuance due to the effort involved in preparing a transmittal.
GRS schedules generally goes through the following process. The amount of time spent in each phase varies.
- Drafting
- Initial review (which often involves an agency comment period as well as internal reviews)
- Comment adjudication
- Final internal stakeholder review
- Federal Register posting
- Approval
- Transmittal
GRS Status Updates as of January 11, 2023
GRS Transmittal 33 (Issued January 11, 2023)
| Schedule | Nature of the Change | Status |
|
GRS 2.3, Employee Relations Records revisions (DAA-GRS-2022-0001) |
Revisions to items 010 and 020 to include religious accommodation records. | Issued |
|
GRS 3.2, Information Systems Security Records additions (DAA-GRS-2022-0005) |
New items for cybersecurity logging records (per OMB Memo M-21-31). |
Issued |
|
GRS 6.1, Email and Other Electronic Messages Managed under a Capstone Approach (DAA-GRS-2022-0006) |
Expanding GRS coverage to certain electronic messages. |
Issued |
GRS Transmittal 34 (Issuance in 2023)
| Schedule | Nature of the Change | Status |
|
GRS 4.1, Records Management Records (No authority change) |
Removal of item 050, which is superseded by GRS 4.5, item 021. | Pending |
|
GRS 4.2, Information Access & Protection Records revisions (No authority change) |
Removal of items 010 and 130, which are superseded by GRS 5.2, item 010. | Pending |
|
GRS 4.5, Digitizing Records - NEW schedule (DAA-GRS-2022-0010) |
New schedule that covers original source records and digitization project records (superseding GRS 4.1, item 050). | Approval Pending |
|
GRS 5.2, Transitory & Intermediary Records revision (DAA-GRS-2022-0009) |
Revisions related to moving input/source records to GRS 4.5 and other updates. | Approval Pending |
|
GRS 5.4, Facility, Equipment, Vehicle, Property, and Supply Records (No authority change) |
Removal of item 071, which is superseded by GRS 5.2, item 010. | Pending |
Withdrawn Schedules
| Schedule | Nature of the Change | Status |
|
GRS 3.1, General Technology Management Records revision (DAA-GRS-2022-0007) |
Revision of item 040 to remove mandatory reports to oversight agencies that will be covered by GRS 5.7, item 050. | Withdrawn - We decided not to proceed with revisions to GRS 5.7 at this time, negating the need for this change. |
|
GRS 5.7, Administrative Management & Oversight Records revisions (DAA-GRS-2022-0008) |
Updates to streamline coverage of mandatory reports for administrative records previously scheduled in GRS 4.2. | Withdrawn - We decided not to proceed with these updates at this time. We will revisit these changes during a future update cycle. |
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