Federal Records Management

GRS Status Updates

The table below provides the status of General Records Schedules (GRS) that are in progress. Typically, it takes anywhere from nine months to a year or more to process a General Records Schedule. GRS are not available for use until they are issued via a GRS Transmittal. We batch up schedules for issuance due to the effort involved in preparing a transmittal.

GRS schedules generally goes through the following process. The amount of time spent in each phase varies.

  • Drafting
  • Initial review (which often involves an agency comment period as well as internal reviews)
  • Comment adjudication
  • Final internal stakeholder review
  • Federal Register posting
  • Approval
  • Transmittal

GRS Status Updates as of January 11, 2023


GRS Transmittal 33 (Issued January 11, 2023)

Schedule Nature of the Change Status

GRS 2.3, Employee Relations Records revisions

(DAA-GRS-2022-0001)

Revisions to items 010 and 020 to include religious accommodation records. Issued

GRS 3.2, Information Systems Security Records additions

(DAA-GRS-2022-0005)

New items for cybersecurity logging records (per OMB Memo M-21-31).

Issued

GRS 6.1, Email and Other Electronic Messages Managed under a Capstone Approach

(DAA-GRS-2022-0006)

Expanding GRS coverage to certain electronic messages.

Issued

GRS Transmittal 34 (Issuance in 2023)

Schedule Nature of the Change Status

GRS 4.1, Records Management Records

(No authority change)

Removal of item 050, which is superseded by GRS 4.5, item 021. Pending

GRS 4.2, Information Access & Protection Records revisions

(No authority change)

Removal of items 010 and 130, which are superseded by GRS 5.2, item 010. Pending

GRS 4.5, Digitizing Records - NEW schedule

(DAA-GRS-2022-0010)

New schedule that covers original source records and digitization project records (superseding GRS 4.1, item 050). Approval Pending

GRS 5.2, Transitory & Intermediary Records revision

(DAA-GRS-2022-0009)

Revisions related to moving input/source records to GRS 4.5 and other updates. Approval Pending

GRS 5.4, Facility, Equipment, Vehicle, Property, and Supply Records

(No authority change)

Removal of item 071, which is superseded by GRS 5.2, item 010. Pending

Withdrawn Schedules

Schedule Nature of the Change Status

GRS 3.1, General Technology Management Records revision

(DAA-GRS-2022-0007)

Revision of item 040 to remove mandatory reports to oversight agencies that will be covered by GRS 5.7, item 050. Withdrawn - We decided not to proceed with revisions to GRS 5.7 at this time, negating the need for this change.

GRS 5.7, Administrative Management & Oversight Records revisions

(DAA-GRS-2022-0008)

Updates to streamline coverage of mandatory reports for administrative records previously scheduled in GRS 4.2. Withdrawn - We decided not to proceed with these updates at this time. We will revisit these changes during a future update cycle.

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