Federal Records Management

GRS Status Updates

The table below provides the status of General Records Schedules (GRS) that are in progress. Typically, it takes anywhere from nine months to a year or more to process a General Records Schedule. GRS are not available for use until they are issued via a GRS Transmittal. We batch up schedules for issuance due to the effort involved in preparing a transmittal.

GRS schedules generally goes through the following process. The amount of time spent in each phase varies.

  • Drafting
  • Initial review (which often involves an agency comment period as well as internal reviews)
  • Comment adjudication
  • Final internal stakeholder review
  • Federal Register posting
  • Approval
  • Transmittal

GRS Status Updates as of November 1, 2022


GRS Transmittal 32 - Issued March 2022

GRS Transmittal 33 (Issuance January/February 2023)

Schedule Nature of the Change Status

GRS 2.3, Employee Relations Records revisions

(DAA-GRS-2022-0001)

Revisions to items 010 and 020 to include religious accommodation records. Approval pending

GRS 3.1, General Technology Management Records revision

(DAA-GRS-2022-0007)

Revision of item 040 to remove mandatory reports to oversight agencies that will be covered by GRS 5.7, item 050.

Posted on Federal Register 10/12; comment period closes 11/28.

GRS 3.2, Information Systems Security Records additions

(DAA-GRS-2022-0005)

New items for cybersecurity logging records (per OMB Memo M-21-31).

Approval Pending

GRS 4.1, Records Management Records

(No authority change)

Removal of item 050, which is superseded by GRS 4.5, item 021. Pending

GRS 4.2, Information Access & Protection Records revisions

(No authority change)

Superseding items that will be covered by GRS 5.7, Administrative Management and Oversight Records. Pending

GRS 4.5, Digitizing Records - NEW schedule

(DAA-GRS-2022-0010)

New schedule that covers original source records and digitization project records (superseding GRS 4.1, item 050). Posted on Federal Register 10/12; comment period closes 11/28.

GRS 5.2, Transitory & Intermediary Records revision

(DAA-GRS-2022-0009)

Revisions related to moving input/source records to GRS 4.5 and simplification of the schedule. Posted on Federal Register 10/12; comment period closes 11/28.

GRS 5.7, Administrative Management & Oversight Records revisions

(DAA-GRS-2022-0008)

Updates to streamline coverage of mandatory reports for administrative records previously scheduled in GRS 4.2. Posted on Federal Register 10/12; comment period closes 11/28.

GRS 6.1, Email and Other Electronic Messages Managed under a Capstone Approach

(DAA-GRS-2022-0006)

Expanding GRS coverage to certain electronic messages.

Posted on Federal Register 9/14; comment period closed 10/31.

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