Federal Records Management

GRS Status Updates

The table below provides the status of General Records Schedules (GRS) that are in progress. Typically, it takes anywhere from nine months to a year or more to process a General Records Schedule. GRS are not available for use until they are issued via a GRS Transmittal. We batch up schedules for issuance due to the effort involved in preparing a transmittal.

GRS schedules generally goes through the following process. The amount of time spent in each phase varies.

  • Drafting
  • Initial review (which often involves an agency comment period as well as internal reviews)
  • Comment adjudication
  • Final internal stakeholder review
  • Federal Register posting
  • Approval
  • Transmittal

GRS Status Updates as of June 07, 2021

Schedule Nature of the Change Status Projected Issuance

GRS 2.4, Employee Compensation & Benefits modification

(No authority change)

 

Modification to fix GRS 2.4, item 035

Awaiting transmittal

Fall 2021

GRS 2.7, Employee Health & Safety Records revisions

Revisions to items (and possibly new items) to allow for coverage of records related to employees returning to facilities during pandemics.

Adjudicating comments

 

Fall 2021

GRS 4.2, Information Access & Protection Records revision

(DAA-GRS-2020-0002)

Revision to item 100 to allow for destruction of records after subsequent review or transfer to NARA.

 

Awaiting transmittal

 

Fall 2021

GRS 4.4, Library Records modification

(No authority change)

 

Modification clarifying coverage of the schedule

 

Awaiting transmittal

Fall 2021

GRS 4.5, Digitizing Records - NEW schedule

New schedule that covers original source records and digitization project records (superseding GRS 4.1, item 050).

 

Adjudicating comments

 

Fall 2021

GRS 5.2, Transitory & Intermediary Records revision

Revisions related to moving input/source records to GRS 4.5.

Adjudicating comments

 

Fall 2021

GRS 5.3, Continuity and Emergency Planning Records modification (No authority change)

Modification to change “sensitive information” to “controlled unclassified information."

Awaiting transmittal

Fall 2021
GRS 5.6, Security Records revision (DAA-GRS-2021-0001)

Modification to further clarify coverage in relation to law enforcement functions.

 

Also possible revisions related to new records being created as employees return to facilities during the pandemic.

Awaiting transmittal

Fall 2021

GRS 5.7, Agency Accountability Records revision (DAA-GRS-2020-0001)

A schedule revision to clarify that the items apply only to administrative housekeeping related management activities, not mission-related activities such as agency strategic planning and performance management.

Title is changing to Administrative Management & Oversight Records.

Awaiting transmittal Fall 2021
Multiple schedules

Revising approximately 60 disposition instructions so that they can be presented in a machine readable format. 

Drafting TBD
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