October 1, 2019
MEMORANDUM TO FEDERAL AGENCY CONTACTS: 2020 Annual Move of Permanent Records
This communication is for Federal agencies storing permanent records in NARA's Federal Records Centers (FRCs).
We appreciate your support in preserving the historically valuable records of your agency in the National Archives of the United States. The transfer requests for the 2020 Annual Move have been loaded into the Electronic Records Archives (ERA). Agencies may now log into the ERA Portal and submit them for transfer consideration. In order to ensure timely transfer of permanent records, agencies need to complete all submission actions by December 1, 2019, allowing eligible permanent records to be moved during the January through March 2020 timeframe. NARA closely monitors agency progress during this period. Please note, to be fully submitted to NARA, a transfer request must be submitted in both the Transferring Official and Agency Approving Official roles.
The ERA Agency User Manual is a great resource for step-by-step instructions, ERA field definitions, and system information. Online ERA training is available and agencies may find lessons 1 and 2 particularly helpful as they cover the steps agencies must take when creating a transfer request and submitting a transfer request to NARA.
If you have questions about getting started using ERA, identifying agency roles and establishing user accounts, please contact NARA at ERAhelp@nara.gov or by phone to (877) 372-9594. If you have any questions about a particular transfer, difficulty locating eligible transfers, or general questions about the Annual Move, please send an email to firstname.lastname@example.org.
We look forward to working with you on the 2020 Annual Move.
Chief Records Officer
for the U.S. Government