Federal Records Management

AC 01. 2024

Date: October 04, 2023

MEMORANDUM TO FEDERAL AGENCY CONTACTS: 2024 Annual Move of Permanent Records

This communication is for federal agencies storing permanent records in NARA's Federal Records Centers (FRCs).

We appreciate your support in preserving the historically valuable records of your agency in the National Archives of the United States as we begin the 2024 Annual Move process. The Annual Move transfers legal and physical custody of permanent records stored at the FRCs to NARA archival custodial units across the nation. 

The Transfer Requests (TRs) for eligible records in the 2024 Annual Move have been loaded into the Electronic Records Archives (ERA) 2.0. Agencies may now log into the ERA Portal and submit TRs for transfer consideration. Notifications have been sent to approving officials within ERA 2.0. December 1, 2023 is the deadline for submitting agency actions. 

For detailed instructions on how to take action on these Transfer Requests, please refer to the Propose a Transfer Request NARA’s Annual Move job aid.

A few additional reminders:  

  • Annual Move Transfer Requests are displayed on the Dashboard either in the My Tasks tab or Unassigned Tasks tab.
  • NARA may request finding aids for records proposed for accessioning if the SF135 is insufficient or unavailable.
  • A complete and accurate NA Form 14130 is required for classified and declassified records.


For additional resources, please consult our Annual Move website and the ERA 2.0 Agency User Manual. If you have questions about ERA, please contact the helpdesk at ERAhelp@nara.gov or by phone at (877) 372-9594. If you have any questions about a particular transfer, difficulty locating eligible transfers, or general questions about the Annual Move, please send an email to annual.move@nara.gov.  

We look forward to working with you on the 2024 Annual Move.   

Chief Records Officer
for the U.S. Government