Federal Records Management

Annual Move of Permanent Records

The Annual Move is NARA’s process for transferring legal and physical custody of permanent records from agencies stored at the Federal Records Centers (FRCs) to NARA archival custodial units across the nation. The Annual Move is a uniquely cross-functional activity that supports NARA’s core mission of preserving the permanently valuable records of the Federal government. The Annual Move is overseen by the Annual Move Coordinating Group.

To facilitate the accessioning of permanent records, NARA provides agencies with pre-populated Transfer Requests (TRs) in the Electronic Records Archives (ERA) for all permanent records stored in FRCs. NARA creates these TRs on an annual basis since the overwhelming majority of such records become eligible on January 1 of the disposition year (that is, the year in which the records are eligible to be accessioned into the National Archives).

Transferring Classified Permanent Records


Agency classified records stored at a Federal Records Center identified as Permanent are scheduled to be transferred according to an approved disposition authority.  Classified records also have additional steps and reviews that must be completed before transfer.   

The Classified Permanent Records Training and Resources Page consists of helpful content including Job Aids, Videos, Online Lessons, Tip Sheets, and Checklists.  

Classified permanent records are subject to many laws and regulations, including the following: Laws and Regulations  



Training Videos and Webinars


Using ERA for the FRC Annual Move [webinar]

This presentation (October 20, 2015) is a detailed webinar that describes each step of the Annual Move process using ERA to transfer permanent Federal records from the Federal Records Center (FRC) to the National Archives and Records Administration (NARA).  Use the Annual Move Webinar Table of Contents to quickly navigate the webinar video to a specific topic

  • The Annual Move [video] - The video gives an overview of the Annual Move and the roles and responsibilities for agencies and NARA throughout the process.