Federal Records Management

AC 09. 2022

Date: December 09, 2021  

Memorandum To Federal Records Management Contacts: Issuance of Machine-Implementable Version of the General Records Schedules (GRS)

NARA has developed a version of the GRS in a comma separated values (CSV) format to aid agencies in automating records disposition. This format translates disposition instructions into elements that can be understood by computer systems. The format is software agnostic and agencies should be able to convert data fields as needed for implementation in their specific applications.

Not all GRS items can currently be translated into a machine-implementable instruction and we are actively working to revise about 70 disposition authorities. There are also a number of GRS items that are filing instructions or were not appropriate for inclusion in the CSV file for other reasons.

We are also issuing Frequently Asked Questions related to the GRS CSV file. If you have additional questions or suggestions for improvement of the file, please contact GRS_Team@nara.gov.

Chief Records Officer 
for the U.S. Government