Federal Records Management

GRS Items Not Included in CSV File

As of Transmittal 31

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GRS 2.0 GRS 3.0 | GRS 4.0 | GRS 5.0 | GRS 6.0

GRS ID Record Title Explanation for why it does not appear in the file
GRS 2.0
GRS 2.1.021 Position descriptions - Copies in employee Official Personnel File (OPF), Unofficial Personnel File (UPF) and supervisor’s personnel file. This item is only a filing instruction and therefore is not appropriate to cite for disposition of records.
GRS 2.1.101 Political appointment (Schedule C) records - Ethics pledges and waivers of appointees This item is only a filing instruction and therefore is not appropriate to cite for disposition of records.
GRS 2.1.140 Pre-appointment files - Records documenting background investigation or vetting of prospective employees to determine eligibility for security clearance and sensitive positions This item is only a filing instruction and therefore is not appropriate to cite for disposition of records.
GRS 2.1.141 Pre-appointment files - Records appropriate for inclusion in OPF - Records concerning prospective employees who enter on duty This item is only a filing instruction and therefore is not appropriate to cite for disposition of records.
GRS 2.2.030 Employee incentive award records This item is not machine-implementable and will be revised.
GRS 2.2.040 Official Personnel Folder (OPF)/electronic OPF (eOPF) - Long-term records Only OPM and NPRC take disposal actions on these records. Agencies use an OPM system that houses the records and should not need to implement this disposition authority themselves.
GRS 2.2.080 Supervisors' personnel files This item is not machine-implementable and will be revised.
GRS 2.2.090 Records related to official passports - Application records This item is not machine-implementable and will be revised.
GRS 2.2.092 Records related to official passports - Official passports of transferred or separated agency personnel This item is only a filing instruction and therefore is not appropriate to cite for disposition of records.
GRS 2.3.040 Telework/alternate worksite program case files This item is not machine-implementable and will be revised.
GRS 2.4.061 Payroll program administrative records - Payroll system reports providing fiscal information on agency payroll This item is not machine-implementable and will be revised.
GRS 2.4.080 Wage survey files This item is not machine-implementable and will be revised.
GRS 2.4.100 Workers' Compensation (personnel injury compensation) records - Records of agencies that forward case file material to DOL for retention in DOL's master OWCP records This item is not machine-implementable and will be revised.
GRS 2.4.101 Workers' Compensation (personnel injury compensation) records - Records of agencies that do not forward case file material to DOL for retention in DOL's master OWCP records This item is not machine-implementable and will be revised.
GRS 2.4.110 Requests for health benefits under spouse equity - Successful applications, including those denied and successfully appealed This item is only a filing instruction and therefore is not appropriate to cite for disposition of records.
GRS 2.5.040 Individual employee separation records required to be placed in separating employee’s OPF This item is only a filing instruction and therefore is not appropriate to cite for disposition of records.
GRS 2.5.050 Phased retirement administrative records This item is not machine-implementable and will be revised.
GRS 2.6.010 Non-mission employee training program records This item is not machine-implementable and will be revised.
GRS 2.6.020 Ethics training records This item is not machine-implementable and will be revised.
GRS 2.6.030 Individual employee training records This item is not machine-implementable and will be revised.
GRS 2.6.041 Senior Executive Service Candidate Development Program (SESCDP) - Case records on SESCDP participants This item is not machine-implementable and will be revised.
GRS 2.7.030 Occupational health and safety training records This item is not machine-implementable and will be revised.
GRS 2.7.060 Occupational individual medical case files - Long-term records This item is not machine-implementable and will be revised.
GRS 2.7.091 Employee Assistance Program (EAP) counseling records - Records not related to performance or conduct This item is not machine-implementable and will be revised.
GRS 2.7.100 Employee drug test plans, procedures, and scheduling records This item is not machine-implementable and will be revised.
GRS 2.7.120 Employee drug testing specimen records This item is not machine-implementable and will be revised.
GRS 2.7.130 Employee drug test results - Positive results This item is not machine-implementable and will be revised.
GRS 2.8.050 Ethics program review records This item is not machine-implementable and will be revised.
GRS 2.8.062 Public financial disclosure reports - Periodic transaction reports This item is not machine-implementable and will be revised.
GRS 2.8.090 Financial disclosure supporting documentation This item is not machine-implementable and will be revised.
GRS 2.8.100 Ethics agreements records - Agreements for employees who do not file financial disclosure reports This item is not machine-implementable and will be revised.
GRS ID Record Title Explanation for why it does not appear in the file
GRS 3.0
GRS 3.1.050 Data administration records - Documentation necessary for preservation of permanent electronic records Retention is based on the retention of the related records. We recommend associating the disposition authority for the related records to these records (effectively making this a filing instruction).
GRS 3.2.010 Systems and data security records This item is not machine-implementable and will be revised.
GRS 3.2.060 PKI administrative records - FBCA CAs This item is not machine-implementable and will be revised.
GRS 3.2.061 PKI administrative records - Other (non-FBCA et al) CAs This item is not machine-implementable and will be revised.
GRS 3.2.062 PKI transaction-specific records This item is not machine-implementable and will be revised.
GRS ID Record Title Explanation for why it does not appear in the file
GRS 4.0
GRS 4.2.020 Access and disclosure request files This item is not machine-implementable and will be revised.
GRS 4.2.030 Information access and protection operational records - Records tracking and controlling access to protected information This item is not machine-implementable and will be revised.
GRS 4.2.050  Privacy Act accounting of disclosure files  This item is not machine-implementable and will be revised.
GRS 4.2.060  Erroneous release records - -Records filed with the record-keeping copy of the erroneously released records  This item is not machine-implementable and will be revised. 
GRS 4.2.090  Privacy Act amendment request files  This item is not machine-implementable and will be revised. 
GRS 4.2.120  Classified information nondisclosure agreements - Records maintained in the individual’s official personnel folder  This item is only a filing instruction and therefore is not appropriate to cite for disposition of records. 
GRS 4.2.130  Personally identifiable information extracts  This item is not machine-implementable and will be revised. 
GRS 4.2.170  Computer matching program notices and agreements  This item is not machine-implementable and will be revised. 
GRS 4.2.193  Records of requests for decontrol and challenges to CUI designations - Records filed with the recordkeeping copy of the CUI-marked records  This item is only a filing instruction and therefore is not appropriate to cite for disposition of records. 
GRS 4.4.010  Library administrative records  This item is not machine-implementable and will be revised. 
GRS ID Record Title Explanation for why it does not appear in the file
GRS 5.0
GRS 5.3.010  Continuity planning and related emergency planning files  This item is not machine-implementable and will be revised. 
GRS 5.4.010  Facility, space, vehicle, equipment, stock, and supply administrative and operational records  This item is not machine-implementable and will be revised. 
GRS 5.4.020  Real property ownership records  This item is not machine-implementable and will be revised. 
GRS 5.4.030  Vehicle and equipment ownership records and operation manuals  This item is not machine-implementable and will be revised. 
GRS 5.5.010 Mail, printing, and telecommunication services administrative and operational records  This item is not machine-implementable and will be revised. 
GRS 5.5.020  Mail, printing, and telecommunication services control records  This item is not machine-implementable and will be revised. 
GRS 5.6.050  Records of credit card abuse and postal irregularities  This item is not machine-implementable and will be revised. 
GRS 5.6.060  Unclaimed personal property records - Records for property valued over $500  This item is not machine-implementable and will be revised. 
GRS 5.6.061  Unclaimed personal property records - Records for property valued at $500 or less  This item is not machine-implementable and will be revised. 
GRS 5.6.100  Accident and incident records  This item is not machine-implementable and will be revised. 
GRS 5.6.130  Local facility identification and card access records  This item is not machine-implementable and will be revised. 
GRS 5.6.150  Sensitive Compartmented Information Facility (SCIF) inspection records  This item is not machine-implementable and will be revised. 
GRS 5.6.160 Canine (K-9) service records  This item is not machine-implementable and will be revised. 
GRS 5.6.170  Personnel security investigative reports - Personnel suitability and eligibility investigative reports  This item is not machine-implementable and will be revised.
GRS 5.6.171 Personnel security investigative reports - Reports and records created by agencies conducting investigations under delegated investigative authority This item is not machine-implementable and will be revised.
GRS 5.6.200  Information security violations records  This item is not machine-implementable and will be revised. 
GRS 5.6.240 Insider threat user activity monitoring (UAM) data  This item is not machine-implementable and will be revised. 
GRS 5.8.010  Technical and administrative help desk operational records  This item is not machine-implementable and will be revised. 
GRS ID Record Title Explanation for why it does not appear in the file
GRS 6.0
GRS 6.2.060  Committee Management Records  This item is not machine-implementable and will be revised. 

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