Federal Records Management

AC 11. 2022

Date: January 7, 2022  

Memorandum to Federal Agency Records Officers: Draft General Records Schedules for Agency Review

NARA’s General Records Schedule (GRS) Team invites all federal agencies to participate in the review process for two revised GRS. These GRS include new items for cybersecurity logging records and revisions to the item for mandatory reports to external federal entities regarding administrative activities. The following draft GRS are attached to this message:
GRS 3.2, Information Systems Security Records (ADDITIONS)
GRS 5.7, Administrative Management and Oversight Records (REVISED)
We have learned that we receive the most useful information from agency subject matter experts (SMEs) -- agency staff working in functions whose records the schedules describe. Please forward these schedule drafts to your agency SMEs. Their feedback will be invaluable. 
Their review - and yours - should focus on these questions:

  • Are records correctly and completely described?
  • Are retention periods too long, too short, or just right?
  • Are items missing that should be included?
  • Are items present that should be deleted?

Please use the attached comment forms to submit comments. We will accept comments through February 7, 2022. Please send your comments to GRS_Team@nara.gov. If you have any issues with the attachments below, please reach out to the GRS Team.
We appreciate you and your agency staff taking the time to review these drafts and provide comments.

Chief Records Officer 
for the U.S. Government

GRS 3.2 FY22 Revision Review Package.pdf

GRS 3.2 Comment Form.doc
GRS 5.7 FY22 Revision Review Package.pdf
GRS 5.7 Comment Form.doc