Federal Records Management

AC 14. 2023

January 5, 2023

MEMORANDUM TO FEDERAL AGENCY CONTACTS: New NARA Bulletin Expanding Capstone for Electronic Messages

I am pleased to announce that NARA has released new guidance: NARA Bulletin 2023-02, Expanding the Use of a Role-Based Approach (Capstone) for Electronic Messages. The bulletin is available at https://www.archives.gov/records-mgmt/bulletins/2023/2023-02

This bulletin is an important next step to ensure the proper management of agency electronic communications and also supports the Electronic Message Preservation Act (EMPA) of 2021

This bulletin recognizes electronic messaging is often replacing conversations that previously occurred over email. Many federal agencies adopted the Capstone approach to managing their email. NARA is expanding the Capstone approach, introduced by NARA Bulletin 2013-02, to include other types of electronic messages beyond email.

NARA will issue an updated GRS 6.1 to support the expanded use of the Capstone approach to cover specific types of electronic messages, specifically instant messages, texts, and chats.

NARA will hold a webinar on January 24, 2023 at 2:00 pm Eastern to discuss the latest Capstone guidance, including how to use the updated GRS and updated NA-1005 form. Please be on the lookout for another email coming soon on how to register for the webinar.

If you have questions about this bulletin, please send an email to rmpolicy@nara.gov.

 

LAURENCE BREWER
Chief Records Officer 
for the U.S. Government

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